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Excess Compensation Instructions

This email from Barbara Sackett, who has since retired, provides still the clearest instructions I have found on entering excess compensation (E/C) into OPUS. I use the revised E/C list below the email for both E/C and TPS (temporary supplements).

Date: Wed, 7 Nov 2001 15:52:47 -0800
From: "Sackett, Barbara" 
To: Administrators ,
     Chairs 
Cc: ...
Subject: Excess compensation and OPUS


To A&S administrators and chairs:

Here are the steps that College of Arts & Sciences units
should follow to process excess compensation payments
using the OPUS system.

1) Paying unit sends an email to the home department,
stating intent to pay excess compensation and listing
        a) paying unit name
        b) budget number
        c) total payment amount
        d) reason/work performed to warrant payment
        e) dates of service.

2) Home department adds concurrance/approval to the
email and forwards it to Dean's Office.
...
3) Dean's Office adds concurrance/approval to the email
and sends it back to the paying unit.

4) Paying unit enters the excess payment into OPUS using a
distribution line and pastes the email with the 2 approvals
into the OPUS notes screen.
NOTE THAT OPUS ENTRY OCCURS ONLY AT THIS STEP,
NOT EARLIER.

5) Academic Human Resources, the Dean's Office, the home
department, and the paying department review the PERM
to make sure everything is correct.

If there appears to be a valid reason why an e/c shouldn't be
processed, it will be stopped and email clarification sent to the
paying and home departments.

The Arts and Sciences website gives similar information, updated.


*Here's the revised E/C list (as of 4/22/04) of items that I use in emails to request approval from the staff person in charge of academic personnel actions in the College of Arts and Sciences (Ivy Mason as of December 2013). The last two items came from Payroll's old excess comp worksheet.*

Name: 
Faculty title: 
Home department: [name, unit payroll code]
Paying unit: 
Budget number: 
Total payment amount:  $
Total percent of salary: 
Reason: 
Date(s) of service: 
To be paid in pay period(s) ending: 
Distribution amount: 
Estimated payment schedule:
I use the same list to request temporary supplements (earning type TPS) when E/C is not appropriate. TPS requires Academic Human Resources approval in addition to home department's and dean's approval.
*Cheryl Manekia said in a 7/11/16 email:
The Excess Compensation Worksheet is actually found in OPUS on the employee's record.  
Go to an employee eligible for Excess Comp.
Open the hidden area in the Appointment section by clicking the down arrow on the left side next to the appointment start date.
This should open a hidden area where you can see the job entry date, appointment #, etc.  
The Excess Compensation Worksheet link should be on the right side.  

Posted here by David Miles, dmiles@u.washington.edu, 7/30/02, revised 7/15/03, 8/19/03, 9/13/03, 4/22/04, 12/3/04, 2/6/09, 7/11/16