{"id":33420,"date":"2025-06-03T14:48:51","date_gmt":"2025-06-03T21:48:51","guid":{"rendered":"https:\/\/sop.washington.edu\/?page_id=33420"},"modified":"2026-04-27T11:59:58","modified_gmt":"2026-04-27T18:59:58","slug":"purchasing","status":"publish","type":"page","link":"https:\/\/staff.washington.edu\/twentzel\/wordpress\/department-of-medicinal-chemistry\/purchasing\/","title":{"rendered":"Purchasing"},"content":{"rendered":"<p style=\"font-weight: 400;\">A designated lab member processes orders for the Medicinal Chemistry lab\u2019s supplies. Lab members must obtain approval from their PI to become a delegate.<\/p>\n<p><strong>Here are the purchasing delegates for each lab:<\/strong><\/p>\n<ul>\n<li>Atkins Lab: <a href=\"https:\/\/sop.washington.edu\/people\/marghe-guaita\/\">Marghe Guaita<\/a><\/li>\n<li>Bhardwaj Lab: <a href=\"https:\/\/sop.washington.edu\/people\/kris-lindenauer\/\">Kris Lindenauer<\/a><\/li>\n<li>Guttman Lab: <a href=\"https:\/\/sop.washington.edu\/people\/alesi-escobedo\/\">Alesi Escobedo<\/a><\/li>\n<li>Lee Lab:\u00a0 <a href=\"https:\/\/sop.washington.edu\/people\/nancy-hom\/\">Nancy Hom<\/a> and <a href=\"https:\/\/sop.washington.edu\/people\/klaus-lovendahl\/\">Klaus Lovendahl<\/a><\/li>\n<li>Nath Lab: <a href=\"https:\/\/sop.washington.edu\/people\/isabel-mariano\/\">Isabel Mariano<\/a><\/li>\n<li>Totah Lab: <a href=\"https:\/\/sop.washington.edu\/people\/max-zeigler\/\">Max Zeigler<\/a> and <a href=\"https:\/\/sop.washington.edu\/people\/jade-yang\/\">Jade Yang<\/a><\/li>\n<li>Xu Lab: <a href=\"https:\/\/sop.washington.edu\/people\/ryan-seguin\/\">Ryan Seguin<\/a>, <a href=\"https:\/\/sop.washington.edu\/people\/rutan-zhang\/\">Rutan Zhang<\/a>, and <a href=\"https:\/\/sop.washington.edu\/people\/vanessa-lopez\/\">Vanessa Lopez<\/a><\/li>\n<li>Mass Spec Lab: <a href=\"https:\/\/sop.washington.edu\/people\/josefin-koehn\/\">Josefin Koehn<\/a><\/li>\n<\/ul>\n<p><strong>For further instructions, please see the information below:<\/strong><\/p>\n<p><a href=\"https:\/\/sop.washington.edu\/wp-content\/uploads\/MedChem-Procurement-101.pptx\">MedChem-Procurement 101\u00a0<\/a><br \/>\n<em>This powerpoint shows the general rules and important terms for purchasing in the labs.<\/em><\/p>\n<p><a href=\"https:\/\/my.environment.uw.edu\/efast\/procurement-and-supply-chain\/epas-training-materials-and-presentations\/\">Purchasing Demos<\/a><br \/>\n<em>These demos are guided instructions on how to make catalog vs non-catalog orders.<\/em><\/p>\n<p><a href=\"https:\/\/uwnetid.sharepoint.com\/sites\/sophub\/SitePages\/Procurement.aspx?OR=Teams-HL&amp;CT=1748975735764\">SOP Hub for Procurement Purchasing\u00a0<\/a><br \/>\n<em>This is a link outlines our School of Pharmacy ordering policies.<\/em><\/p>\n<p><strong>Here are the documents to attach onto requisitions:<\/strong><\/p>\n<ol>\n<li><a href=\"https:\/\/sop.washington.edu\/wp-content\/uploads\/NEW-Med-Chem-Order-Request-Form-6.pdf\">Medicinal Chemistry Order Request Form<\/a><\/li>\n<\/ol>\n<p>1a. If possible, obtain a quote from the supplier and submit the quote alongside the requisition request.<\/p>\n<p><em>Note: If the order is over $1000, please have your PI sign the form.<\/em><\/p>\n<p>Please contact Samantha Schaefer (<a href=\"mailto:samirose@uw.edu\">samirose@uw.edu<\/a>) for any Workday related questions.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Once you receive the order, please keep all packing slips.<\/strong><\/span><\/p>\n<h3><\/h3>\n<h2>For Linde Gas Orders:<\/h2>\n<p>Each lab has a designated contact for Linde, so please connect with your lab&#8217;s delegated contact if an order is needed.<\/p>\n<p><em>When ordering, please note in the memo:<\/em><\/p>\n<ul>\n<li><em>Account number<\/em><\/li>\n<li><em>Room number\u00a0<\/em><\/li>\n<\/ul>\n<p>Please refer below:<\/p>\n<table border=\"0\" width=\"840\" cellspacing=\"0\" cellpadding=\"0\">\n<colgroup>\n<col width=\"115\" \/>\n<col width=\"240\" \/>\n<col width=\"265\" \/>\n<col width=\"117\" \/>\n<col width=\"103\" \/><\/colgroup>\n<tbody>\n<tr>\n<td class=\"xl67\" width=\"115\" height=\"21\"><strong>Lab<\/strong><\/td>\n<td class=\"xl67\" width=\"240\"><strong>Lab Contact<\/strong><\/td>\n<td class=\"xl67\" width=\"265\"><strong>Contact email<\/strong><\/td>\n<td class=\"xl67\" width=\"117\"><strong>Account number<\/strong><\/td>\n<td class=\"xl67\" width=\"103\"><strong>Room number<\/strong><\/td>\n<\/tr>\n<tr>\n<td height=\"21\">Bhardwaj<\/td>\n<td>Kris Lindenauer<\/td>\n<td class=\"xl65\"><a href=\"mailto:Klinden5@uw.edu\">Klinden5@uw.edu<\/a><\/td>\n<td class=\"xl66\">76800205<\/td>\n<td>F542<\/td>\n<\/tr>\n<tr>\n<td height=\"21\">Guttman<\/td>\n<td>Alesi Escobedo<\/td>\n<td class=\"xl65\"><a href=\"mailto:arescobe@uw.edu\">arescobe@uw.edu<\/a><\/td>\n<td class=\"xl66\">76800357<\/td>\n<td>H067<\/td>\n<\/tr>\n<tr>\n<td height=\"21\">Lee<\/td>\n<td>Nancy Hom<\/td>\n<td class=\"xl65\"><a href=\"mailto:nancyhom@uw.edu\">nancyhom@uw.edu<\/a><\/td>\n<td class=\"xl66\">79075474<\/td>\n<td>H064<\/td>\n<\/tr>\n<tr>\n<td height=\"21\">Totah<\/td>\n<td>Max Zeigler<\/td>\n<td class=\"xl65\"><a href=\"mailto:mzeigler@uw.edu\">mzeigler@uw.edu<\/a><\/td>\n<td class=\"xl66\">76799599<\/td>\n<td>H179C<\/td>\n<\/tr>\n<tr>\n<td height=\"21\">Xu<\/td>\n<td>Ryan Seguin<\/td>\n<td class=\"xl65\"><a href=\"mailto:Rps87@uw.edu\">Rps87@uw.edu<\/a><\/td>\n<td class=\"xl66\">79094910<\/td>\n<td>H073<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3>FAQ\u2019s<\/h3>\n<p style=\"font-weight: 400;\">Please visit the UW Procurement site for any broad <a href=\"https:\/\/finance.uw.edu\/ps\/faq?name=Purchasing\">FAQ<\/a><\/p>\n<p style=\"font-weight: 400;\"><strong>What is an exception item?<\/strong><\/p>\n<p style=\"font-weight: 400;\"><em>An exception item is an item that has specific requirements that must be in compliance under UW legal, public health and ethical standards.<\/em><\/p>\n<p style=\"font-weight: 400;\"><em>Here is the <\/em><a href=\"https:\/\/finance.uw.edu\/ps\/how-to-buy\/exception-items\"><em>list of exception items<\/em><\/a><em>.<\/em><\/p>\n<p style=\"font-weight: 400;\"><strong>What happens if I type a non-catalog supplier is not listed when typed into the Requisition forum?<\/strong><\/p>\n<p style=\"font-weight: 400;\"><em>First, exit out of the form and go to the Workday home page. (It&#8217;s okay, this will only create a draft in your requisitions page that you can go in and delete later).<\/em><\/p>\n<p style=\"font-weight: 400;\"><em>Second, follow up with a staff member with a ProCard. <\/em><\/p>\n<p style=\"font-weight: 400;\"><em>This is going to be Sarah Lenti (<\/em><a href=\"mailto:lenti@uw.edu\"><em>lenti@uw.edu<\/em><\/a><em>) or Julia Kohut (<\/em><a href=\"mailto:jkohut@uw.edu\"><em>jkohut@uw.edu<\/em><\/a><em>). <\/em><\/p>\n<p style=\"font-weight: 400;\"><em>Please ask them to make the ProCard purchase, including grant approval information for their reconciliation process.<\/em><\/p>\n<p><span style=\"text-decoration: underline;\">If you intend to order regularly from suppliers, then please contact Julia Kohut (<a href=\"mailto:jkohut@uw.edu\">jkohut@uw.edu<\/a>)\u00a0 to add them to Workday&#8217;s non-catalog order field.<\/span><\/p>\n<p style=\"font-weight: 400;\"><strong>What if my purchase is over $1000?<\/strong><\/p>\n<p><em>To purchase an item over $1000, you must receive signature approval from your PI on the order form for the item you wish to purchase. An email confirmation will also suffice, but signature is preferred.<\/em><\/p>\n<p style=\"font-weight: 400;\">\n","protected":false},"excerpt":{"rendered":"<p>A designated lab member processes orders for the Medicinal Chemistry lab\u2019s supplies. Lab members must obtain approval from their PI to become a delegate. 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