Preparing to Migrate Your Chem Email

The UW Chemistry Dept. is phasing out our email service. Over the next few months we will individually visit each staff and faculty to assist you in your transition to an external email service provider of your choice.

You will NOT need to change your @chem.washington.edu email address

In fact, if you have been using your_name@chem.washington.edu as your email address, we encourage you to continue using that email address. Although your email service will move to a server outside of our department, we will continue to support the chem.washington.edu email domain name as a "virtual email domain". Email addressed to your_name@chem.washington.edu will be redirected to your new account at your new email service. If all is configured properly, this should be completely transparent to your email correspondents and to you.

Choose your External Email Service Provider

UW 'Deskmail' is the traditional Univeristy of Washington mail service. It is similar to the email service of the Dept. of Chemistry. Therefore, this is the simpler migration, and will require less adaptation of your email habits.

UW Google Email is part of UW Google Apps, a suite of integrated services provided to the UW by Google. This will look familiar to you if have used gmail for your personal email. However, the UW version is UW-branded, ad-free, and privacy enhanced

"Google has promised to uphold a strict privacy policy and to always treat personal information with the utmost care and security. ... Google has agreed that University of Washington student data stored in it's "Core" Apps (Gmail, Calendar, Sites, and Drive) is subject to the Family Educational Rights and Privacy Act (FERPA) when in Google's possession." (Is my UW Google Apps account secure and private?)

Compared to Deskmail, Google Mail offers more features including integration with other UW Google Apps, such as Google Calendar and Google Drive.

Determine the size of your email currently stored on the Chemistry Email server

Most chemistry email users have IMAP mail accounts, which store the user's mail on our mail server. Copying your email from our chem dept. server to your new email server is a key part of your migration. Your migration plan will depend on how much mail you need to move. The button below will lead you to a page where you can log in with your chemistry email credentials to get the size of your email stored on our server. You can get a more detailed breakdown of your email holdings by folder by logging into chemistry webmail. Log in to webmail and click on the link "Folder sizes" at the bottom of the left pane. You may also contact your chemistry email administrator ketcham@chem.washington.edu, and I will send you the information.

How big is my Chem Email account?

When choosing your email service, consider how much storage you will need and note the storage limits for your future email provider.

UW Deskmail default quota is 1Gb. Increase your quota to 5Gb at no cost.

If your email holdings on the chem email server exceed the limit of your new account, some options are:

You may increase your quota size on UW Deskmail, for a monthly fee: Purchasing more space
You may select only part of your email to move to your new email account.
You may download the remainder to your local computer (e.g., desktop PC or laptop)
You may want to back it up to an archive medium, such as DVD.

The UW Google Email storage quota is more generous, 30Gb

The actual copying of your email over to your new server may take hours or days, depending on how much you have to move. If you have more than a few gigabytes, you will benefit by planning a phased migration.

Proceed to the Pre-Migration Checklist for your Chosen Email Service Provider

Pre-Migration Checklists
UW Deskmail Checklist	UW Google Mail Checklist

After you have completed the pre-migration checklist, proceed to the migration launch page by clicking one of the buttons below. There you will enter your log-in credentials and optionally set set some additional parameters. No action will be taken until you hit the "LAUNCH" button at the end of that page. That button will launch your migration process, which might run for hours, or days, copying your email on the Chemsitry server to your new email home.

Proceed to Launch Page
Migrate to DeskMail	Migrate to Google Mail

Preparing to Migrate Your Chem Email

You will NOT need to change your @chem.washington.edu email address

Choose your External Email Service Provider

Determine the size of your email currently stored on the Chemistry Email server

Proceed to the Pre-Migration Checklist for your Chosen Email Service Provider

Pre-Migration Checklists

Proceed to Launch Page