PRODUCTION HANDBOOK
2009-2010 Season
Revised 9/18/2009
Current
schedules are available at
http://staff.washington.edu/peterb5/Prod%20Shed/ProdScheds.html
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Dance Program Director................ Betsy
Cooper........... bcoop@u.washington.edu
Artistic Director
Dance Majors Concert.............. Jennifer
Salk............. jsalk@u.washington.edu
MFA Dance Concert................. Betsy
Cooper………bcoop@u.washington.edu
Faculty Dance Concert.............. Juliet
McMains…….mcmains@u.washington.edu
Production Manager........................ Peter
Bracilano........ peterb5@u.washington.edu
Music Director.................................. Paul
Moore............... paulmo@u.washington.edu
Program Supervisor........................ Risa
Morgan............. risam@u.washington.edu
Fiscal Specialist.............................. Kelly
Canadays........ kcanaday@u.washington.edu
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DANCE
MAJORS CONCERT CHOREOGRAPHER ELEGIBILITY
Dance Majors who have completed a total of three comp courses are eligible to create a piece for the Dance Major Concert. This means Comp I as well as two other Comp courses (Comp II and/or III can be taken out of sequence and may be repeated.
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CREDIT
FOR PEFORMANCE, CREW OR CHOREOGRAPHY
Participation must be in a
Dance Program production: Faculty Dance Concert, Chamber Dance Company,
Dance Majors Concert, MFA Dance Concert, or Dancing in the Digital Domain (3D).
More information about each of these concerts and about DANCE 270 may be found
at the Dance Program Production Home Page at
http://staff.washington.edu/peterb5/index.html
It is not necessary to register
for credit in the same quarter that the production is scheduled. Credit will be
given for work completed in a prior quarter.
Since participation is the
essence of a performance experience, attendance is a minimum requirement for
successful completion of these credits.
Dance 270 A Performance: 1
credit per piece performed.
Participation as a performer
in a Dance Program production: Performers must attend all rehearsals, including
spacing, technical and dress rehearsals, and all performances. Understudies may
also receive credit if they attend all rehearsals, including spacing, technical
and dress rehearsals, and all performances.
Dance 270
A Choreography: 2 credits per
piece produced. Participation as a choreographer in the Dance
Majors Concert.
Dance 270 B Show Crew: 1 credit per production. Participation
as lighting or sound operator, stagehand, or wardrobe assistant for a
Dance Program production. You must attend all technical rehearsals,
dress rehearsals, performances, and strike for one Dance Program production.
Dance 270 B Load-in Crew: 1 credit for 30 hours. Completion of a minimum of
30 hours participating in load-in and/or strike calls of Dance Program
productions. You may need to participate in more than one production to
complete this quantity of hours. You will be expected to keep an accurate
record of hours completed. At the completion of each call, the Instructor or
the Production Manager of the production must initial your time sheet. At the
completion of all 30 hours, the time sheet, indicating all hours worked, must
be submitted to the instructor for credit to be given.
Stage Manager: 2 credits per production; by special arrangement with Production Manager.
This position includes supervision of student Show Crew, and coordination of
all technical production operations, including lighting, sound, scenic,
properties, and costume changes, and other duties as assigned. You must attend
showings, studio rehearsals, all spacing rehearsals, technical rehearsals,
dress rehearsals, performances, and strike for one Dance Program production.
Production Schedules are
electronically posted at http://staff.washington.edu/peterb5/Prod%20Shed/ProdScheds.html
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For the MFA and Dance Majors
concerts auditions will be scheduled in collaboration with the Artistic Director.
A sign-up form for use
at auditions is posted on the web at http://staff.washington.edu/peterb5/Forms/forms.htm
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Undergraduates
may perform in no more than two pieces within a quarter.
Dance
Majors Concert choreographers may perform in only one piece in the Dance Majors
Concert.
Please
enforce the Program policy that performers must attend technique classes
regularly in order to maintain their bodies.
Performers
are not required to participate in load-in or strike. However, attendance is
required as scheduled at spacing and technical rehearsals, and at all dress
rehearsals, and performances. No exceptions.
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Once
you have established your rehearsal times, be sure to note schedule them on the
studio calendars, which are hung next to Studio 265. Advance scheduling (beyond
the posted calendars) may be done with the Program Coordinator.
Because
of sound and vibration concerns, the studios 265 and 266 cannot be used while
any performance is occurring in the Studio Theater. Dates of performance
conflicts will be noted on the studio scheduling calendars posted on bulletin
board near Studio 265.
All
rehearsal studios are marked with centers, quarters, and wings, representing
the dimensions of the performance area on stage.
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Showings are an opportunity to present the work in
progress in a supportive environment. All showings will be scheduled in
collaboration with the Artistic Director
and will take place in Studio 267.
For the Dance Majors Concert:
Choreographers are required to attend the full
session (presentation and feedback for each piece takes about 10-12 minutes
each).
In the first and second showing the emphasis is on
feedback. In the last showing it will be important for you to show a finished
piece, ready for spacing, tech and performance.
The team of directors will be looking for the
following: The overall structure of your piece is complete (with time to
revise), your dancers perform competently with an awareness for the audience
and the space, your music is set, you show the piece in costume or costume
ideas, you have your props, you articulate lighting ideas.
If necessary the faculty and the team of directors
reserves the right to ask a piece to undergo additional showing and mentoring.
Although we do our best to include all the pieces, working on a piece is not
necessarily a guarantee to be in the concert.
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For Dance Majors Concert:
Faculty and Grad students are available to give
feedback. Mentors are invited to attend the showings. It is the responsibility
of the choreographer to initiate this process. Please take advantage of this
resource.
For MFA / 3D Concert:
Faculty are available to give feedback. Mentors are invited to
attend the showings. It is the responsibility of the choreographer to initiate
this process. Please take advantage of this resource.
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Limited
funds are available for Costumes, Props & Scenery, Lighting, Media,
Posters/Postcards, Programs and Publicity. Consult with the Artistic Director and
Production Manager
for more information.
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PR / POSTERS / PROGRAMS / TICKETING
For the MFA and Dance Majors concerts a committee of
choreographers will responsible for creating a PR/Advertising campaign in
collaboration with the Artistic Director.
The
PR/Advertising Committee must meet with the Program Supervisor and Program Coordinator no later than 4 months before the first performance
so that new deadlines, rules, resources, etc can be shared with the group and
we can discuss how to proceed with the PR/Advertising campaign.
For the Dance
Majors Concert 2010 please meet by
the week of 1 December 2009.
For the MFA /
3D Concert 2010 please meet by the
week of 22 January 2010.
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For the MFA and Dance Majors concerts a committee of
choreographers will be responsible for Poster/Postcard design in collaboration
with the Artistic Director.
The Dance Program can provide photographs as potential
images, but design is entirely up to the committee.
The
Poster/Postcard Committee must meet with the Program Supervisor and Program Coordinator no later than 4 months before the first performance
so that new deadlines, rules, resources, etc can be shared with the group and
we can discuss how to proceed with poster/postcard design and production
For the Dance
Majors Concert 2010 please meet by
the week of 1 December 2009.
For the MFA /
3D Concert 2010 please meet by the
week of 22 January 2010.
Typically
the budget will permit the printing and distribution of either a Poster OR
a postcard. Do not assume that you can do both. Please research to cost of
printing AND distributing your idea.
Designers must present a final draft to the Artistic Director
for proofreading prior to placing the order for copies.
We
have had good service at a good price at the
You
will need a budget number to pay for printing, available from the Program Coordinator.
For
Posters, we use Keep Posted poster distribution service. The Program Coordinator
can provide the Purchase Order number that they will need for payment. We typically send 100 posters for
distribution. Please contact Keep Posted
at 206-323-3711 to confirm current pricing, deadlines and drop off location.
The QuickStop Deli at
Postcards
are addressed and shipped by UW Mailing Services. You will need a budget number
to pay for mailing, so please coordinate this with the Program Coordinator.
Give
the master of the poster/postcard to the Program Coordinator.
Poster Specifics
Recommended poster size is 11"x
17"
Poster
Design due at printer 6 weeks before the concert opening date.
For
the Dance Majors Concert 2009: 14 January 2010.
For the MFA / 3D Concert
2009: 15 April 2010.
Print 125 (100 for Keep Posted
distribution, 25 for Program use).
The Poster
must include the following information
[Name of concert]
[List of performance dates & times, w/
day of week]
Studio Theatre at Meany Hall,
Tickets:
General Public $14.00 ($16 for
FDC)
UW Staff, Faculty and Alumni
Assoc. $12.00 ($14 for FDC)
Students & Seniors $10.00
Available in advance at
UW Arts Ticket Office
206-543-4880
For Disability Accommodations contact Disability Services Office
206-543-6450, TTY
206-543-6452, email: dso@u.washington.edu
[Photo credit]
[Poster design credit]
Postcard Specifics
Discuss the latest requirements for
postcard size and format with the Program Coordinator.
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For the MFA and Dance Majors concerts a committee of
choreographers will be responsible for Program design in collaboration with the
Artistic Director.
The Program
Committee must meet with the Program Supervisor and Program Coordinator no later than 4 months before the first performance
so that new deadlines, rules, resources, etc can be shared with the group and
we can discuss how to proceed with program design and production
For the Dance
Majors Concert 2010 please meet by
the week of 1 December 2009.
For the MFA /
3D Concert 2010 please meet by the
week of 19 January 2010.
Designers must present final drafts to Artistic Director
and Production
Manager for proofreading prior to
placing the order for copies. Make sure each choreographer checks the program copy
for correct information and spelling.
Program is
due at printer 2 weeks before the concert opening date.
For the Dance Majors Concert
2010: 11 February 2010.
For
the MFA / 3D Concert 2009: 6 May 2010.
We
have had good service at a good price at the
You
will need a budget number, available from the Program Coordinator.
Programs
must be delivered to the Dance Program office (262 Meany Hall).
Production Manager will get the finished programs from the Dance
Program office and deliver them to House Management prior to opening night.
Give
the master of the program to the Program Coordinator. Discourage
performers from taking programs until after the concert. More copies can be
made, as long as the master is saved.
Program Specifics
Program
size is 81/2" x 11" or 11”x17” (use both sides,
folded in 1/2) as allowed by budget.
Print
1,200 Seating capacity for the run
is 1142 and cast members and crew will want copies, and some will be archived.
The program
must include the following information:
Title
page: information from poster (without Box Office and
Dates, place, “UW Dance Program presents”, etc.
Program
order:
Choreographer(s),
Music
composer(s),
Music
performer(s),
Designer(s),
Performer(s).
Production
staff (get list from the Production Manager)
Acknowledgements
(don’t forget the Program
Coordinator, Program Supervisor, Program Director, etc.)
The
following audience instructions must, unfortunately, be included in the
program:
“Late
Seating will occur only between pieces”
“Please
turn off, and keep off until the end of the performance, all cell phones, PDAs, cameras, and other electronic devices that make
sounds or have illuminated screens.”
“For the
safety of the performers and in consideration of other audience members and the
intellectual property rights of the creators of this performance, no recording devices of any kind, including audio,
video, and still photography, will be permitted.”
[Upcoming
Dance Program events ]
[Program
design credit]
The
program may include (as cost allows) Bios for Choreographers, Performers, other
contributing artists
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Copyright
law protects all music.
If you are
using any music, recorded or live, from any source, including the Internet, the
composer(s) and performer(s) must be credited in the program.
Composition
is a separate copyright than performance.
Example:
“Hey Jude” by Paul McCartney. Performed by The Beatles.
Example:
Music: Johannes Brahms. Musicians: Asta and Dainius Vaicekonis
The
following excerpts come from http://depts.washington.edu/uwcopy/Using_Copyright/Compilations,_Music,_Images/Music.php.
Please read all of the information at this link for a more complete
understanding of this topic.
Performing
music for any group beyond the normal family circle generally requires a public
performance license. UW has obtained public performance licenses with (many) of
these agencies and faculty, students, and staff may play or perform music
covered by these licenses at UW events without obtaining separate performance
rights permission.
To
determine if your musical selections and performance are covered by the
licenses, you'll need to see if one of the agencies manages the rights for your
selections by checking the online catalogs for BMI, ASCAP,
and SESAC. Once you determine
that your music is covered by one of these agencies, check the licenses to see
if your use is covered. The public performance
licenses do not include digital uses or televised broadcasts. If you intend to
use music for these or other purposes not covered the licenses, or if you wish
to use music that is not in the catalogs of these agencies, you may need to
seek permission to use the work by contacting the composer or recording studio.
There
are separate copyrights for
•
Musical compositions (written music and lyrics)
•
Recordings of performances of compositions (vocal or instrumental)
Standard
industry practice is that songwriters retain the rights to their compositions
(usually the composer and lyricist jointly hold the rights), while recording
studios generally own the rights for the recordings performed by various
artists.
Associations
handle much of music licensing, and many rights may be obtained through blanket
and compulsory licensing schemes. If you are seeking rights to music that is
not licensed through established channels, clearing rights could involve
separate negotiations with song writers, heirs, agents, publishers, recording
studios and/or performing rights agencies.
Dance Program concerts often sell out,
so please remind your dancers, friends, and family to buy tickets in advance.
UW
Arts Ticket Office Policy: Anyone who
buys a ticket must be given a seat regardless of how late they arrive to the
theater. The box office will not oversell tickets, so even if there are empty
seats, only those tickets left in Will Call can be released.
All people who enter the seating area
of the theater during a performance must have a ticket, including
choreographers, performers, faculty, and staff. There is no Standing Room area in this theater, and
no one may stand or sit in the aisles.
Ticket
prices: General Public $14.00 ($16 for FDC)
UW Staff, Faculty and Alumni
Assoc. $12.00 ($14 for FDC)
Students & Seniors $10.00
Tickets
may be purchased in advance at the UW Arts Ticket Office, located on the corner
of
UW Arts Ticket Office Policy: No children five (5)
years old or under will be admitted.
Seating
is festival style, with no assigned seating. If needed, contact the Production Manager
about putting Reserved Seating signs on particular seats.
Complimentary
(“Comp”) Ticket Policy:
Choreographers may receive one (1) complimentary
ticket for each performance (so that they may watch the performance) and may
receive, by request to the Program Supervisor, an additional
two (2) complimentary tickets for any one performance (or one each for 2
performances).
Each performer may receive two (2) complimentary
tickets for the opening night performance. The Program Supervisor will give each
choreographer a comp request form. Each choreographer will be responsible for
getting their dancers to request their pair of comps. Once the choreographer
has their dancers’ requests, return the request form to the Program Supervisor
who will have the ticket office issue the comps.
All comp tickets will be put into will-call. These
tickets must be in the name of the person picking them up (Ticket Office
rules).
The
comp request form will clearly state the deadline for ticket requests.
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PRODUCTION BUDGETS
The
budget for the concert includes limited funds for costume, scenic, rigging,
prop, music (composing and/or performing), and multimedia production expenses.
Please be aware all expenses that are specifically for your piece must be
included in your budget allotment as determined by the Artistic Director and the Production Manager.
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COSTUMES
Please
remember that the Dance Program does not have a costume shop facility and there
is no wardrobe crew for these concerts
Costumes
purchased by the Program become property of the Program following the concert.
YOU MUST DISCUSS ANY IDEAS THAT INVOLVE
PAYING PEOPLE WITH THE PROGRAM
SUPERVISOR AS SOON AS YOU HAVE THE IDEA. The University’s procedures
for payment for services, including design and construction of costumes, are
evolving and may require considerable lead time. TALK WITH THE PROGRAM SUPERVISOR
AND ARTISTIC
DIRECTOR BEFORE YOU DISCUSS PAYMENT WITH ANYONE.
The
Dance program has a small stock of costumes stored in Meany 59L. These may be
used, and altered, only with permission of the Artistic Director. Costume stock
may be viewed by appointment with the Program Coordinator. Costume checkout forms are available from the
Program
Coordinator or the work-study costume stock coordinator.
All
borrowed costumes must be cleaned and returned to storage after the show.
The
All
borrowed costumes must be cleaned and returned after the show.
Cleaning
costs must be included within the amount that you have been budgeted for your
piece.
Choreographers are
responsible for final cleaning and return of borrowed costumes. Receipts for
dry cleaning or other special cleaning will be reimbursed within the budget
limits discussed above.
The UW Drama Costume Shop
recommends the following dry cleaners:
STADIUM
CLEANERS,
VILLAGE
CLEANERS,
During
dress rehearsals and performances, a costume storage rack will be provided
backstage.
Laundry
facilities are available IN Meany Hall for costume maintenance. Please contact
the Production
Manager for scheduling and access.
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COSTUME REIMBURSEMENT POLICY
The Dance Program will pay
up to a budgeted amount for costume expenses for Dance Program concerts. The
amount that you are reimbursed depends on the budget that you are given by the Artistic Director
of the concert. The Dance Program will reimburse up to 100% of that budget
provided the following conditions are met:
You
will only be reimbursed for what you spend (i.e. if your budget is $50 but you
only spend $25, then you will be reimbursed $25)
If
you overspend your budget, the Dance Program will only reimburse you for the
agreed upon amount. You will need to decide which items you wish to be
reimbursed for and submit only those items with receipts.
All
items paid for by the Dance Program become the sole property of the Dance
Program. If you want to keep some or all of the items you have purchased, then
do not submit them for reimbursement.
HOW TO GET REIMBURSED
All reimbursements must go
through the UW Petty Cash office. This office is very strict in what they will
accept as proof of purchase—if receipts are at all confusing, they may refuse
to reimburse. Here are some guidelines on how to avoid confusing receipts:
When the concert is over, collect and launder
or dry clean (as appropriate for the material) all costumes. Bring costumes and
receipts to the Program
Coordinator, who will prepare the paperwork necessary to get your
money—allow 24 hours for prep time.
Take paperwork and student
ID to the UW Petty Cash office (directions and hours will be provided with
paperwork). You will receive cash reimbursement at that time.
If you have any questions or
concerns about this process, see the Program Coordinator in 262 Meany
Hall.
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PROPS, SETS, RIGGING, MULTIMEDIA PRODUCTION
The
budget for this concert does NOT include additional funds for props, sets, rigging
or multimedia production beyond those allocated to you by the Artistic Director
and the Production
Manager. Please discuss any ideas about props, sets, rigging, or
multimedia production with the Artistic Director and the Production Manager
as soon as you have the idea.
Please
remember that the Dance Program does not have a shop facility, that backstage
and storage space is minimal and that this theatre does not have a fly system.
Please keep things simple. Discuss any ideas for props or scenery with the Artistic Director and the Production Manager as soon as you have
the idea.
YOU MUST DISCUSS ANY IDEAS THAT INVOLVE
PAYING PEOPLE WITH THE PROGRAM SUPERVISOR
AS SOON AS YOU HAVE THE IDEA. The University’s procedures for payment for
services, including design and construction of costumes, are evolving and may
require considerable lead time. TALK WITH THE PROGRAM SUPERVISOR
AND ARTISTIC
DIRECTOR BEFORE YOU DISCUSS PAYMENT WITH ANYONE.
Materials
purchased by the Program become property of the Program following the concert.
See COSTUME REIMBURSEMENT POLICY
for procedures for reimbursement.
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The
Lighting Designer will develop the lighting design in collaboration with the
choreographer. You may be requested to create a cue-by-cue synopsis/storyboard
of your lighting ideas, as a tool for developing the lighting design with the
Lighting Designer.
Please
keep the Lighting Designer aware of your rehearsal schedule. During your
rehearsals schedule specific times to show the piece to the Lighting Designer
and discuss lighting ideas.
Tech
time is very limited. Each piece will have between one and one and one half
hour for lighting rehearsal. Keep your lighting ideas simple.
For
more info about the Studio Theatre lighting system, talk with the Production
Manager.
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All
recorded music for the performances will be played on Minidisk. The Production Manager
will need a high quality original or digital copy of you music, preferably on
CD, to dub onto the performance Minidisk.
The
Dance Program has a simple recording facility with Minidisk, CD, DAT, Cassette,
and Reel-to-Reel recording and playback capability. If your master recording is
in some other format please discuss this with the Production Manager.
ProTools is the software available for digital
editing. The Production Manager or Music Director can assist you if your
music involves editing or other manipulation.
Please schedule a time to work on your music as soon as possible.
For
more info about the Studio Theatre sound system, talk with the Production
Manager.
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If
you plan to use live accompaniment, inform the Production Manager
and Artistic Director. Expenses for live
music are part of your budget allocation.
YOU MUST DISCUSS ANY IDEAS THAT INVOLVE
PAYING PEOPLE WITH THE PROGRAM SUPERVISOR
AS SOON AS YOU HAVE THE IDEA. The University’s procedures for payment for
services, including design and construction of costumes, are evolving and may
require considerable lead time. TALK WITH THE PROGRAM SUPERVISOR
AND ARTISTIC
DIRECTOR BEFORE YOU DISCUSS PAYMENT WITH ANYONE.
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The
Dance Program production budgets include funds for professional video recording
of each concert. Typically one or two performances are recorded with two
cameras, as permitted by the budget. The Master tapes and, typically, one
edited version combining both cameras, become property of the Dance Program and
may be copied as desired for choreographer and performer use.
The
camera master tapes and the edited tape are on Mini-DV cassettes. The Dance
Program has equipment for duplicating these tapes and for transfer to DVD or
VHS tape. Choreographers will need to arrange with the Dance Program office for
duplication or transfer for personal or performer use, and will be responsible
for cost of tape used in the making of these copies.
If
you wish to independently videotape or photograph a concert, you must seek
permission, and make special arrangements, with the Production
Manager, in advance.
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The
Dance Program Production Manager is responsible for
scheduling and supervising load-in and running (show) crews for all Dance
Program public performances.
Please
encourage dance majors not performing this quarter to fulfill their production
(crew) requirements by signing up for Dance
270.
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The process of installing lighting, sound, and other
equipment and preparing the theatre for technical and dress rehearsals and
performances. Load-in is scheduled and supervised by the Production Manager.
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A
spacing rehearsal will be scheduled as an appointment on an evening during the
week prior to the Technical Rehearsal. This rehearsal is on stage in the Studio
Theatre with sound, but without lighting, and will be attended by the Lighting
Designer and Stage Manager.
The
intent of this rehearsal is to provide time for the choreographer to work
spacing and entrances and exits. The LD and/or SM may request a run of the
dance to be video taped by them for their use.
This
rehearsal will be scheduled with the Production Manager,
and will be posted as part of the Production Schedule.
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The
technical rehearsals will be scheduled as appointments with start and end times
for each piece. Each piece will be assigned a single time slot. The length of
the time slot will be based on the length of the piece in proportion to the
length of the whole program. The schedule of these time slots will be posted on
the Production Schedule.
The
intent of this rehearsal is to build the lighting cues, set sound levels and
equalization, train the stage manager and show crew, and run the piece.
The
Lighting Designer will run these rehearsals with assistance from the Stage
Manager.
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There will be one dress rehearsal.
The Dress Rehearsal is informal, so the performers
may watch the show (except those pieces they are performing in). In this
rehearsal the Production
Manager reserves
the right to run each piece a second time, if needed.
The second Dress Rehearsal may have an invited
audience and will run just like the show. Performers have the option of
watching the first or second half of this rehearsal, if they are not performing
in that particular half. If performing in both halves, they may not watch.
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PREVIEWS
There
will be one Preview.
The
Preview will run just like the show. Performers have the option of watching the
first or second half of this rehearsal, if they are not performing in that
particular half. If performing in both halves, they may not watch.
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A
45-minute warm-up class will be offered before the 2nd dress rehearsal and
before each performance. The warm-up
class is required for all performers,
regardless of placement in program order. If a student is injured, he or she
should inform the warm up class instructor, their choreographer, the Stage
Manager, and the Production Manager.
Choreographers
shall not ask performers to run their piece after the warm up class.
Confirm
that the Program
Coordinator has scheduled Studio 265 for these warm up classes.
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A reception in the lobby of the Studio Theatre is
customary following either the Thursday/opening night performance, or the
Saturday night performance.
Please discuss reception plans and budgeting with
the Artistic Director and Production Manager who will need to
schedule this event with the Meany Hall Front of House Operations Manager at
least four (4) weeks in advance of the event. Please be prepared to provide
specific information such as:
• Date
• Time
• Location
• Number of guests
• Type and length of event
• Proposed caterer
• Type of menu (hors d’oeuvres; entrée; dessert;
buffet style;)
• Bar service
Temporary Food Service Events
Applications
for Temporary Food Service Events (pdf) are
required for the following:
·
Group
events with food provided by a non-University caterer or supplier
·
Any
food sold or given away to the public or general campus community (one form
needed for EACH caterer / supplier)
·
ASUW
clubs preparing food (must be done in an approved facility by permitted
food handlers)
You
must also submit the Additional
Booth Requirements (pdf) form if the food is
prepared or served in a booth. Please read Food
Service Criteria, and ensure you and/or your caterer adhere to the
University's food service standards. Due to fire code requirements and food
safety issues, please check out Barbecue
Guidelines (pdf) if you are planning a barbecue.
Initiate this permit process through the Production Manager.
Submit
completed application(s) to Environmental
Health and Safety (EH&S) two or more weeks before an event. They may
be:
·
Mailed
to
·
Faxed
to 206.616.3360
Call
206.616.1623 or 206.543.7388 or email: ehsdept@u.washington.edu
if you are uncertain how much information to provide or which forms to submit.
University
catering (Bay
Laurel Catering) will handle the permitting process if their services are engaged
for a reception.
Candles cannot be used without a special flame
permit issued by the Seattle Fire Department. Request this permit through the Production Manager.
Smoking is not permitted in Meany Hall at any time.
The
Dance Program discourages the service of alcohol at these receptions.
State of
Alcoholic beverages may be possessed, served, sold,
or consumed only as a complement to a planned program in the specific room,
hall, or area identified on the permit/license. A banquet permit (per RCW 66.24.481)
authorizes the service and consumption
of liquor at a banquet or organized gathering at a specified date and place. A special occasion license (per RCW 66.24.380)
authorizes the sale of
alcoholic beverages at a special occasion on a specified date and place.
The applicant/host organization must purchase, serve,
and sell the liquor. University policy precludes program participants from
providing their own alcoholic beverages.
University meetings or other functions may include
alcoholic beverages in any room, hall, or area of the University with approval
of the appropriate facility scheduler or building manager, approvals under
Section 3 or 4, and a license/permit from the Washington State Liquor
Control Board. Persons under 21 years of age may attend the function if
there are effective safeguards to prevent the consumption of alcoholic
beverages by minors. Safeguards can include entry control to admit only invited
members and guests, parental control, identification of minors by the
applicant/host organization, and/or supervision at the service/sale bar by the
applicant/host organization.
The steps involved in obtaining both an
AUTHORIZATION TO APPLY FOR A BANQUET PERMIT TO SERVE ALCOHOLIC BEVERAGES and a
BANQUET PERMIT are posted at http://www.washington.edu/admin/rules/APS/13.09.html. Initiate this permit process through the Production Manager.
The following is an overview of the process the
required authorization and permit:
1.
Applicant obtains an AUTHORIZATION TO APPLY FOR A BANQUET PERMIT form
from Meany Hall Front of House Operations Manager 206-543-2010.
2.
Applicant fills out form, Meany Hall Building Coordinator signs form.
3.
Mail the form to Kristy Carter at
4.
Applicant retains the canary copy of the form for their records and
sends the green copy to Front of House Operations Manager, Meany Hall,
5.
Applicant visits a Washington state liquor store at least three days
before event, completes a state BANQUET PERMIT form and submits the two white
copies of the signed University’s AUTHORIZATION TO APPLY FOR A BANQUET PERMIT
TO SERVE ALCOHOLIC BEVERAGES and a permit fee of $10.00 to the store manager.
6.
Store Manager will sign the BANQUET PERMIT and return one copy to the
applicant. This copy becomes the official BANQUET PERMIT.
7.
Applicant posts the BANQUET PERMIT at the location of the alcoholic beverage
service in Meany Hall on the event date.
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Strike
is the process of uninstalling the show following the final performance. Strike usually takes three to four hours to
complete.
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Theater: The Theater
is a 60-foot by 90-foot “shoe box” theater permanently configured in an end
stage configuration. The floor is all one level and is sprung. The walls, floor
and ceiling are painted flat black. There is a lighting grid at 25 feet above
the floor. There is no fly system.
Seating: The east half
of the room includes the risers for 238 seats. The front row is on stage floor
level and 8 feet from the edge of the dance floor, and the last row is 10 feet
above the floor and 40 feet away.
Stage: The stage area (approximately 60 feet wide and
45 feet deep) is the west half of the room. The floor is surfaced with
Harlequin Allegro “portable” dance floor, over hardboard, over a sprung
hardwood deck. The “on-stage” area is 44 feet wide and 30 feet deep. All rehearsal studios are marked with
centers, quarters, and wings, for these dimensions
Draperies: Basically,
there are none. There is no down stage drape (no “act curtain” nor “main
drape”), no borders nor overhead masking, no scrim. There is a full width black
drape upstage to mask a cyc, if desired, and a
crossover path. The lighting booms and lighting grid are fully exposed. Black
flats (4 feet wide x 12 feet tall) are available to create 4 wings per
side. These flats have velour covered
steel frames, attach to the lighting booms, and are not removable during a
show. (As a group, choreographers must come to a consensus concerning whether
to use the flats or have exposed booms for the whole show.)
Sound: The Sound System (new in 1999) has the following
components:
2 speakers, hanging over the stage, with separate
amplification, for coverage of audience seating area
2 monitor speakers, at stage level, each with separate
amplification, for coverage of stage
1 mixing console (16 input / 4 output, plus monitor/efx sends)
2 Minidisc Player/recorder
1 CD player
1 DAT player/recorder
Microphones with boom stands
Reverberation processors
The
Dance Program has the following additional equipment, if needed:
1 Minidisc Player/recorder
1 CD player/recorder
1 Cassette player/recorder
1 DAT player/recorder
1 Reel to Reel
player/recorder
1 microphone, Shure SM-57
2 microphone,
Oktava MK319
2 microphone stand w/ boom
Lighting: The Lighting
system (new in 1996) is simple and very flexible. Please discuss special needs
with the Production Manager.
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