UW Dance Program

 

PRODUCTION HANDBOOK

 

2010-2011 Season

 

Revised 6/21/2010

 

TABLE OF CONTENTS

 

 

 

 

PRODUCTION SCHEDULES

 

Current schedules are available at

http://staff.washington.edu/peterb5/Prod%20Shed/ProdScheds.html

 

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CONTACTS: FACULTY & STAFF

 

Dance Program Director................ Betsy Cooper........... bcoop@u.washington.edu

Artistic Director

Dance Majors Concert.............. Jennifer Salk............. jsalk@u.washington.edu

MFA Dance Concert................. Jurg Koch …… … koch@u.washington.edu

Faculty Dance Concert.............. Betsy Cooper........... bcoop@u.washington.edu

Production Manager........................ Peter Bracilano........ peterb5@u.washington.edu

Music Director.................................. Paul Moore............... paulmo@u.washington.edu

Program Supervisor........................ Risa Morgan............. risam@u.washington.edu

Fiscal Specialist.............................. Kelly Canadays........ kcanaday@u.washington.edu

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DANCE MAJORS CONCERT CHOREOGRAPHER ELEGIBILITY

 

Dance Majors who have completed a total of three comp courses are eligible to create a piece for the Dance Major Concert. This means Comp I as well as two other Comp courses (Comp II and/or III can be taken out of sequence and may be repeated.

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CREDIT FOR PEFORMANCE, CREW OR CHOREOGRAPHY

 

Participation must be in a Dance Program production: Faculty Dance Concert, Chamber Dance Company, Dance Majors Concert, MFA Dance Concert, or Dancing in the Digital Domain (3D). More information about each of these concerts and about DANCE 270 may be found at the Dance Program Production Home Page at

http://staff.washington.edu/peterb5/index.html

 

It is not necessary to register for credit in the same quarter that the production is scheduled. Credit will be given for work completed in a prior quarter.

 

Since participation is the essence of a performance experience, attendance is a minimum requirement for successful completion of these credits.

 

Dance 270 A Performance: 1 credit per piece performed.

Participation as a performer in a Dance Program production: Performers must attend all rehearsals, including spacing, technical and dress rehearsals, and all performances. Understudies may also receive credit if they attend all rehearsals, including spacing, technical and dress rehearsals, and all performances.

 

Dance 270 A Choreography: 2 credits per piece produced. Participation as a choreographer in the Dance Majors Concert.

 

Dance 270 B Show Crew: 1 credit per production. Participation as lighting or sound operator, stagehand, or wardrobe assistant for a Dance Program production. You must attend all technical rehearsals, dress rehearsals, performances, and strike for one Dance Program production.

Dance 270 B Load-in Crew: 1 credit for 30 hours. Completion of a minimum of 30 hours participating in load-in and/or strike calls of Dance Program productions. You may need to participate in more than one production to complete this quantity of hours. You will be expected to keep an accurate record of hours completed. At the completion of each call, the Instructor or the Production Manager of the production must initial your time sheet. At the completion of all 30 hours, the time sheet, indicating all hours worked, must be submitted to the instructor for credit to be given.

Stage Manager: 2 credits per production; by special arrangement with Production Manager. This position includes supervision of student Show Crew, and coordination of all technical production operations, including lighting, sound, scenic, properties, and costume changes, and other duties as assigned. You must attend showings, studio rehearsals, all spacing rehearsals, technical rehearsals, dress rehearsals, performances, and strike for one Dance Program production.

Production Schedules are electronically posted at http://staff.washington.edu/peterb5/Prod%20Shed/ProdScheds.html

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STUDIO REHEARSALS

 

 

AUDITIONS

 

For the MFA and Dance Majors concerts auditions will be scheduled in collaboration with the Artistic Director.

 

A sign-up form for use at auditions is posted on the web at http://staff.washington.edu/peterb5/Forms/forms.htm

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PERFORMERS

 

Undergraduates may perform in no more than two pieces within a quarter.

 

Dance Majors Concert choreographers may perform in only one piece in the Dance Majors Concert.

 

All Performers and Choreographers must do 4 hours of load in crew.

 

Please enforce the Program policy that performers must attend technique classes regularly in order to maintain their bodies.

 

Performers are not required to participate in load-in or strike. However, attendance is required as scheduled at spacing and technical rehearsals, and at all dress rehearsals, and performances. No exceptions.

 

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REHEARSALS

 

Once you have established your rehearsal times, be sure to note schedule them on the studio calendars, which are hung next to Studio 265. Advance scheduling (beyond the posted calendars) may be done with the Program Coordinator.

 

Because of sound and vibration concerns, the studios 265 and 266 cannot be used while any performance is occurring in the Studio Theater. Dates of performance conflicts will be noted on the studio scheduling calendars posted on bulletin board near Studio 265.

 

All rehearsal studios are marked with centers, quarters, and wings, representing the dimensions of the performance area on stage.

 

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SHOWINGS

 

Showings are an opportunity to present the work in progress in a supportive environment. All showings will be scheduled in collaboration with the Artistic Director and will take place in Studio 267.

 

For the Dance Majors Concert:

 

Choreographers are required to attend the full session (presentation and feedback for each piece takes about 10-12 minutes each). 

 

In the first and second showing the emphasis is on feedback. In the last showing it will be important for you to show a finished piece, ready for spacing, tech and performance.

 

The team of directors will be looking for the following: The overall structure of your piece is complete (with time to revise), your dancers perform competently with an awareness for the audience and the space, your music is set, you show the piece in costume or costume ideas, you have your props, you articulate lighting ideas.

 

If necessary the faculty and the team of directors reserves the right to ask a piece to undergo additional showing and mentoring. Although we do our best to include all the pieces, working on a piece is not necessarily a guarantee to be in the concert.

 

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MENTORS

 

For Dance Majors Concert:

 

Faculty and Grad students are available to give feedback. Mentors are invited to attend the showings. It is the responsibility of the choreographer to initiate this process. Please take advantage of this resource.

 

For MFA Concert:

 

Faculty are available to give feedback. Mentors are invited to attend the showings. It is the responsibility of the choreographer to initiate this process. Please take advantage of this resource.

 

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BUDGET

 

Limited funds are available for Costumes, Props & Scenery, Lighting, Media, Posters/Postcards, Programs and Publicity. Consult with the Artistic Director and Production Manager for more information.

 

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PR / POSTERS / PROGRAMS / TICKETING

 

 

PUBLIC RELATIONS/ADVERTISING

 

For the MFA and Dance Majors concerts a committee of choreographers will responsible for creating a PR/Advertising campaign in collaboration with the Artistic Director.

 

The PR/Advertising Committee must meet with the Program Supervisor and Program Coordinator no later than 4 months before the first performance so that new deadlines, rules, resources, etc can be shared with the group and we can discuss how to proceed with the PR/Advertising campaign.

 

For the Dance Majors Concert 2011 please meet by the week of 1 December 2010.

For the MFA Concert 2011 please meet by the week of 22 January 2011.

 

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POSTER/POSTCARD

 

For the MFA and Dance Majors concerts a committee of choreographers will be responsible for Poster/Postcard design in collaboration with the Artistic Director.

 

The Dance Program can provide photographs as potential images, but design is entirely up to the committee.

 

The Poster/Postcard Committee must meet with the Program Supervisor and Program Coordinator no later than 4 months before the first performance so that new deadlines, rules, resources, etc can be shared with the group and we can discuss how to proceed with poster/postcard design and production

 

For the Dance Majors Concert 2011 please meet by the week of 1 December 2010.

For the MFA Concert 2011 please meet by the week of 22 January 2011.

 

Typically the budget will permit the printing and distribution of either a Poster OR a postcard. Do not assume that you can do both. Please research to cost of printing AND distributing your idea.

 

Designers must present a final draft to the Artistic Director for proofreading prior to placing the order for copies.

 

We have had good service at a good price at the Copy Center at Odegaard Library (OUGL) 160, 206-543-8302, FAX: 206-616-1110, Box 353080, Email ouglcc@u.washington.edu

 

You will need a budget number to pay for printing, available from the Program Coordinator.

 

For Posters, we use Keep Posted poster distribution service. The Program Coordinator can provide the Purchase Order number that they will need for payment.  We typically send 100 posters for distribution.  Please contact Keep Posted at 206-323-3711 to confirm current pricing, deadlines and drop off location. The QuickStop Deli at 2352 Eastlake Ave E is the drop off location at the time of this writing.

 

Postcards are addressed and shipped by UW Mailing Services. You will need a budget number to pay for mailing, so please coordinate this with the Program Coordinator.

 

Give the master of the poster/postcard to the Program Coordinator.

 

Poster Specifics

      Recommended poster size is 11"x 17"

 

      Poster Design due at printer 6 weeks before the concert opening date.

 

                        For the Dance Majors Concert 2011: 14 January  2011.

                        For the MFA Concert 2011: 15 April 2011.

 

      Print 125 (100 for Keep Posted distribution, 25 for Program use).

 

The Poster must include the following information

      University of Washington Dance Program presents

      [Name of concert]

      [List of performance dates & times, w/ day of week]

      Studio Theatre at Meany Hall, University of Washington

      Tickets:          

                  General Public $14.00 ($16 for FDC)

                  UW Staff, Faculty and Alumni Assoc. $12.00 ($14 for FDC)

                  Students & Seniors $10.00

      Available in advance at

                  UW Arts Ticket Office

                  4001 University Way NE

                  206-543-4880

      For Disability Accommodations contact Disability Services Office

                  206-543-6450, TTY 206-543-6452, email: dso@u.washington.edu

      [Photo credit]

      [Poster design credit]

 

Postcard Specifics

      Discuss the latest requirements for postcard size and format with the Program Coordinator.

 

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PROGRAM

 

For the MFA and Dance Majors concerts a committee of choreographers will be responsible for Program design in collaboration with the Artistic Director.

 

The Program Committee must meet with the Program Supervisor and Program Coordinator no later than 4 months before the first performance so that new deadlines, rules, resources, etc can be shared with the group and we can discuss how to proceed with program design and production

 

For the Dance Majors Concert 2011 please meet by the week of 1 December 2010.

For the MFA Concert 2011 please meet by the week of 19 January 2011.

 

Designers must present final drafts to Artistic Director and Production Manager for proofreading prior to placing the order for copies. Make sure each choreographer checks the program copy for correct information and spelling.

 

Program is due at printer 2 weeks before the concert opening date.

 

            For the Dance Majors Concert 2011: 11 February 2011.

            For the MFA Concert 2011: 6 May 2011.

 

We have had good service at a good price at the Copy Center at Odegaard Library (OUGL) 160, 206-543-8302, FAX: 206-616-1110, Box 353080, Email ouglcc@u.washington.edu

 

You will need a budget number, available from the Program Coordinator.

 

Programs must be delivered to the Dance Program office (262 Meany Hall).

 

Production Manager will get the finished programs from the Dance Program office and deliver them to House Management prior to opening night.

 

Give the master of the program to the Program Coordinator. Discourage performers from taking programs until after the concert. More copies can be made, as long as the master is saved.

 

Program Specifics

Program size is 81/2" x 11" or 11”x17” (use both sides, folded in 1/2) as allowed by budget.

 

Print 1,200 Seating capacity for the run is 1142 and cast members and crew will want copies, and some will be archived.

 

The program must include the following information:

Title page: information from poster (without Box Office and ADA info)

Dates, place, “UW Dance Program presents”, etc.

 

Program order:

Choreographer(s),

Music composer(s),

Music performer(s),

Designer(s),

Performer(s).

 

Production staff (get list from the Production Manager)

 

Acknowledgements (don’t forget the Program Coordinator, Program Supervisor, Program Director, etc.)

 

The following audience instructions must, unfortunately, be included in the program:

 

“Late Seating will occur only between pieces”

 

“Please turn off, and keep off until the end of the performance, all cell phones, PDAs, cameras, and other electronic devices that make sounds or have illuminated screens.”

 


 “For the safety of the performers and in consideration of other audience members and the intellectual property rights of the creators of this performance, no recording devices of any kind, including audio, video, and still photography, will be permitted.”

 

[Upcoming Dance Program events ]

 

[Program design credit]

 

The program may include (as cost allows) Bios for Choreographers, Performers, other contributing artists

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MUSIC COPYRIGHT INFORMATION.

 

Copyright law protects all music.

 

If you are using any music, recorded or live, from any source, including the Internet, the composer(s) and performer(s) must be credited in the program.

 

Composition is a separate copyright than performance.

Example: “Hey Jude” by Paul McCartney. Performed by The Beatles.

Example: Music: Johannes Brahms. Musicians: Asta and Dainius Vaicekonis

 

The following excerpts come from http://depts.washington.edu/uwcopy/Using_Copyright/Compilations,_Music,_Images/Music.php. Please read all of the information at this link for a more complete understanding of this topic.

 

Performing music for any group beyond the normal family circle generally requires a public performance license. UW has obtained public performance licenses with (many) of these agencies and faculty, students, and staff may play or perform music covered by these licenses at UW events without obtaining separate performance rights permission.

 

To determine if your musical selections and performance are covered by the licenses, you'll need to see if one of the agencies manages the rights for your selections by checking the online catalogs for BMI, ASCAP, and SESAC. Once you determine that your music is covered by one of these agencies, check the licenses to see if your use is covered. The public performance licenses do not include digital uses or televised broadcasts. If you intend to use music for these or other purposes not covered the licenses, or if you wish to use music that is not in the catalogs of these agencies, you may need to seek permission to use the work by contacting the composer or recording studio.

 

There are separate copyrights for

• Musical compositions (written music and lyrics)

• Recordings of performances of compositions (vocal or instrumental)

 

Standard industry practice is that songwriters retain the rights to their compositions (usually the composer and lyricist jointly hold the rights), while recording studios generally own the rights for the recordings performed by various artists.

 

Associations handle much of music licensing, and many rights may be obtained through blanket and compulsory licensing schemes. If you are seeking rights to music that is not licensed through established channels, clearing rights could involve separate negotiations with song writers, heirs, agents, publishers, recording studios and/or performing rights agencies.

 

 

 

TICKETS/COMPS

 

Dance Program concerts often sell out, so please remind your dancers, friends, and family to buy tickets in advance.

 

UW Arts Ticket Office Policy:  Anyone who buys a ticket must be given a seat regardless of how late they arrive to the theater. The box office will not oversell tickets, so even if there are empty seats, only those tickets left in Will Call can be released.

 

All people who enter the seating area of the theater during a performance must have a ticket, including choreographers, performers, faculty, and staff. There is no Standing Room area in this theater, and no one may stand or sit in the aisles.

 

Ticket prices: General Public $14.00 ($16 for FDC)

                  UW Staff, Faculty and Alumni Assoc. $12.00 ($14 for FDC)

                  Students & Seniors $10.00

 

Tickets may be purchased in advance at the UW Arts Ticket Office, located on the corner of University Way NE and NE 40th street. The phone number is 543-4880 for information and tickets.

 

UW Arts Ticket Office Policy: No children five (5) years old or under will be admitted.

 

Seating is festival style, with no assigned seating. If needed, contact the Production Manager about putting Reserved Seating signs on particular seats.

 

Complimentary (“Comp”) Ticket Policy:

 

Choreographers may receive one (1) complimentary ticket for each performance (so that they may watch the performance) and may receive, by request to the Program Supervisor, an additional two (2) complimentary tickets for any one performance (or one each for 2 performances). 

 

Each performer may receive two (2) complimentary tickets for the opening night performance. The Program Supervisor will give each choreographer a comp request form. Each choreographer will be responsible for getting their dancers to request their pair of comps. Once the choreographer has their dancers’ requests, return the request form to the Program Supervisor who will have the ticket office issue the comps.

 

All comp tickets will be put into will-call. These tickets must be in the name of the person picking them up (Ticket Office rules).

 

The comp request form will clearly state the deadline for ticket requests.

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PRODUCTION BUDGETS

 

The budget for the concert includes limited funds for costume, scenic, rigging, prop, music (composing and/or performing), and multimedia production expenses. Please be aware all expenses that are specifically for your piece must be included in your budget allotment as determined by the Artistic Director and the Production Manager.

 

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COSTUMES

 

Please remember that the Dance Program does not have a costume shop facility and there is no wardrobe crew for these concerts

 

Costumes purchased by the Program become property of the Program following the concert.

 

YOU MUST DISCUSS ANY IDEAS THAT INVOLVE PAYING PEOPLE WITH THE PROGRAM SUPERVISOR AS SOON AS YOU HAVE THE IDEA. The University’s procedures for payment for services, including design and construction of costumes, are evolving and may require considerable lead time. TALK WITH THE PROGRAM SUPERVISOR AND ARTISTIC DIRECTOR BEFORE YOU DISCUSS PAYMENT WITH ANYONE.

 

 

 

The School of Drama has a large costume stock. Contact the School of Drama Costume Shop at 206-543-5246 for current information about their lending/alterations policies and to schedule an appointment.

 

All borrowed costumes must be cleaned and returned after the show.

 

Cleaning costs must be included within the amount that you have been budgeted for your piece.

 

Choreographers are responsible for final cleaning and return of borrowed costumes. Receipts for dry cleaning or other special cleaning will be reimbursed within the budget limits discussed above.

 

The UW Drama Costume Shop recommends the following dry cleaners:

 

STADIUM CLEANERS, 3307 NE 65th St, Seattle, WA 98115, (206) 522-9125

 

VILLAGE CLEANERS, University Village, 2620 NE 46th St, Seattle, WA 98105, (206) 522-1033

 

During dress rehearsals and performances, a costume storage rack will be provided backstage.

 

Laundry facilities are available IN Meany Hall for costume maintenance. Please contact the Production Manager for scheduling and access.

 

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COSTUME REIMBURSEMENT POLICY

 

The Dance Program will pay up to a budgeted amount for costume expenses for Dance Program concerts. The amount that you are reimbursed depends on the budget that you are given by the Artistic Director of the concert. The Dance Program will reimburse up to 100% of that budget provided the following conditions are met:

 

  • All items must be accounted for—choreographers are responsible for collecting costumes from their dancers and turning everything in at one time. Partial collections will not be accepted.
  • All items must be cleaned (laundered or dry cleaned as needed) —unlaundered items will not be accepted.
  • Receipts must accompany items—see below for guidelines on receipts

 

You will only be reimbursed for what you spend (i.e. if your budget is $50 but you only spend $25, then you will be reimbursed $25)

 

If you overspend your budget, the Dance Program will only reimburse you for the agreed upon amount. You will need to decide which items you wish to be reimbursed for and submit only those items with receipts.

 

All items paid for by the Dance Program become the sole property of the Dance Program. If you want to keep some or all of the items you have purchased, then do not submit them for reimbursement.

 

HOW TO GET REIMBURSED

 

All reimbursements must go through the UW Petty Cash office. This office is very strict in what they will accept as proof of purchase—if receipts are at all confusing, they may refuse to reimburse. Here are some guidelines on how to avoid confusing receipts:

           

  • Get a receipt – Copies will not be accepted. If you were not able to get a receipt, you must provide a detailed list of items that includes date of purchase, store purchased from, description of items, and cost of items.
  • Before you buy – Get the sizes of your dancers before you purchase any clothing. This will minimize returns and exchanges. Returns and exchanges make for a confusing receipt which will hinder the reimbursement process.
  • While buying – When you are purchasing costume items, please refrain from purchasing personal items on the same receipt. Mixing costumes and personal purchases makes for a confusing receipt which will hinder the reimbursement process.
  • Do not write on the receipt – If your purchases need explanation, bring them to Program Coordinator first. Writing on the receipt makes for a confusing receipt which will hinder the reimbursement process.

 

 When the concert is over, collect and launder or dry clean (as appropriate for the material) all costumes. Bring costumes and receipts to the Program Coordinator, who will prepare the paperwork necessary to get your money—allow 24 hours for prep time.

 

Take paperwork and student ID to the UW Petty Cash office (directions and hours will be provided with paperwork). You will receive cash reimbursement at that time.

 

If you have any questions or concerns about this process, see the Program Coordinator in 262 Meany Hall.

 

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PROPS, SETS, RIGGING, MULTIMEDIA PRODUCTION

 

The budget for this concert does NOT include additional funds for props, sets, rigging or multimedia production beyond those allocated to you by the Artistic Director and the Production Manager. Please discuss any ideas about props, sets, rigging, or multimedia production with the Artistic Director and the Production Manager as soon as you have the idea.

 

Please remember that the Dance Program does not have a shop facility, that backstage and storage space is minimal and that this theatre does not have a fly system. Please keep things simple. Discuss any ideas for props or scenery with the Artistic Director and the Production Manager as soon as you have the idea.

 

YOU MUST DISCUSS ANY IDEAS THAT INVOLVE PAYING PEOPLE WITH THE PROGRAM SUPERVISOR AS SOON AS YOU HAVE THE IDEA. The University’s procedures for payment for services, including design and construction of costumes, are evolving and may require considerable lead time. TALK WITH THE PROGRAM SUPERVISOR AND ARTISTIC DIRECTOR BEFORE YOU DISCUSS PAYMENT WITH ANYONE.

 

Materials purchased by the Program become property of the Program following the concert.

 

See COSTUME REIMBURSEMENT POLICY for procedures for reimbursement.

 

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LIGHTING

 

The Lighting Designer will develop the lighting design in collaboration with the choreographer. You may be requested to create a cue-by-cue synopsis/storyboard of your lighting ideas, as a tool for developing the lighting design with the Lighting Designer.

 

Please keep the Lighting Designer aware of your rehearsal schedule. During your rehearsals schedule specific times to show the piece to the Lighting Designer and discuss lighting ideas.

 

Tech time is very limited. Each piece will have between one and one and one half hour for lighting rehearsal. Keep your lighting ideas simple.

 

For more info about the Studio Theatre lighting system, talk with the Production Manager.

 

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SOUND

 

All recorded music for the performances will be played on Minidisk. The Production Manager will need a high quality original or digital copy of you music, preferably on CD, to dub onto the performance Minidisk.

 

The Dance Program has a simple recording facility with Minidisk, CD, DAT, Cassette, and Reel-to-Reel recording and playback capability. If your master recording is in some other format please discuss this with the Production Manager. ProTools is the software available for digital editing. The Production Manager or Music Director can assist you if your music involves editing or other manipulation.  Please schedule a time to work on your music as soon as possible.

 

For more info about the Studio Theatre sound system, talk with the Production Manager.

 

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LIVE MUSIC

 

If you plan to use live accompaniment, inform the Production Manager and Artistic Director. Expenses for live music are part of your budget allocation.

 

YOU MUST DISCUSS ANY IDEAS THAT INVOLVE PAYING PEOPLE WITH THE PROGRAM SUPERVISOR AS SOON AS YOU HAVE THE IDEA. The University’s procedures for payment for services, including design and construction of costumes, are evolving and may require considerable lead time. TALK WITH THE PROGRAM SUPERVISOR AND ARTISTIC DIRECTOR BEFORE YOU DISCUSS PAYMENT WITH ANYONE.

 

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VIDEOGRAPHY

 

The Dance Program production budgets include funds for professional video recording of each concert. Typically one or two performances are recorded with two cameras, as permitted by the budget. The Master tapes and, typically, one edited version combining both cameras, become property of the Dance Program and may be copied as desired for choreographer and performer use.

 

The camera master and the edited content are on Hard Drive. The Dance Program has equipment for duplicating these tapes and for transfer to DVD. Choreographers will need to arrange with the Dance Program office for duplication or transfer for personal or performer use, and will be responsible for cost of tape used in the making of these copies.

 

If you wish to independently videotape or photograph a concert, you must seek permission, and make special arrangements, with the Production Manager, in advance.

 

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CREW

 

The Dance Program Production Manager is responsible for scheduling and supervising load-in and running (show) crews for all Dance Program public performances.

 

Please encourage dance majors not performing this quarter to fulfill their production (crew) requirements by signing up for Dance 270.

 

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LOAD-IN

 

The process of installing lighting, sound, and other equipment and preparing the theatre for technical and dress rehearsals and performances. Load-in is scheduled and supervised by the Production Manager.

 

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SPACING REHEARSALS

 

A spacing rehearsal will be scheduled as an appointment on an evening during the week prior to the Technical Rehearsal. This rehearsal is on stage in the Studio Theatre with sound, but without lighting, and will be attended by the Lighting Designer and Stage Manager.

 

The intent of this rehearsal is to provide time for the choreographer to work spacing and entrances and exits. The LD and/or SM may request a run of the dance to be video taped by them for their use.

 

This rehearsal will be scheduled with the Production Manager, and will be posted as part of the Production Schedule.

 

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TECHNICAL REHEARSALS

 

The technical rehearsals will be scheduled as appointments with start and end times for each piece. Each piece will be assigned a single time slot. The length of the time slot will be based on the length of the piece in proportion to the length of the whole program. The schedule of these time slots will be posted on the Production Schedule.

 

The intent of this rehearsal is to build the lighting cues, set sound levels and equalization, train the stage manager and show crew, and run the piece.

 

The Lighting Designer will run these rehearsals with assistance from the Stage Manager.

 

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DRESS REHEARSALS

 

There will be one dress rehearsal.

 

The Dress Rehearsal is informal, so the performers may watch the show (except those pieces they are performing in). In this rehearsal the Production Manager reserves the right to run each piece a second time, if needed.

 

The second Dress Rehearsal may have an invited audience and will run just like the show. Performers have the option of watching the first or second half of this rehearsal, if they are not performing in that particular half. If performing in both halves, they may not watch.

 

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PREVIEWS

 

There will be one Preview.

 

The Preview will run just like the show. Performers have the option of watching the first or second half of this rehearsal, if they are not performing in that particular half. If performing in both halves, they may not watch.

 

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WARM UP CLASSES

 

A 45-minute warm-up class will be offered before the 2nd dress rehearsal and before each performance. The warm-up class is required for all performers, regardless of placement in program order. If a student is injured, he or she should inform the warm up class instructor, their choreographer, the Stage Manager, and the Production Manager.

 

Choreographers shall not ask performers to run their piece after the warm up class.

 

Confirm that the Program Coordinator has scheduled Studio 265 for these warm up classes.

 

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RECEPTION

 

A reception in the lobby of the Studio Theatre is customary following either the Thursday/opening night performance, or the Saturday night performance.

 

Please discuss reception plans and budgeting with the Artistic Director and Production Manager who will need to schedule this event with the Meany Hall Front of House Operations Manager at least four (4) weeks in advance of the event. Please be prepared to provide specific information such as:

• Date

• Time

• Location

• Number of guests

• Type and length of event

• Proposed caterer

• Type of menu (hors d’oeuvres; entrée; dessert; buffet style;)

• Bar service

 

Temporary Food Service Events

 

Applications for Temporary Food Service Events (pdf) are required for the following:

·                    Group events with food provided by a non-University caterer or supplier

·                    Any food sold or given away to the public or general campus community (one form needed for EACH caterer / supplier)

·                    ASUW clubs preparing food (must be done in an approved facility by permitted food handlers)

 

You must also submit the Additional Booth Requirements (pdf) form if the food is prepared or served in a booth. Please read Food Service Criteria, and ensure you and/or your caterer adhere to the University's food service standards. Due to fire code requirements and food safety issues, please check out Barbecue Guidelines (pdf) if you are planning a barbecue.

 

Initiate this permit process through the Production Manager.

 

Submit completed application(s) to Environmental Health and Safety (EH&S) two or more weeks before an event. They may be:

·        Mailed to Box 354400, Seattle WA 98195-4400, Attn: Temp. Food Event

·        Faxed to 206.616.3360

Call 206.616.1623 or 206.543.7388 or email: ehsdept@u.washington.edu if you are uncertain how much information to provide or which forms to submit.

 

University catering (Bay Laurel Catering) will handle the permitting process if their services are engaged for a reception.

 

Candles cannot be used without a special flame permit issued by the Seattle Fire Department. Request this permit through the Production Manager.

 

Smoking is not permitted in Meany Hall at any time.

 

The Dance Program discourages the service of alcohol at these receptions.

 

State of Washington permits/licenses are required if alcoholic beverages are served at University facilities.

 

Alcoholic beverages may be possessed, served, sold, or consumed only as a complement to a planned program in the specific room, hall, or area identified on the permit/license. A banquet permit (per RCW 66.24.481) authorizes the service and consumption of liquor at a banquet or organized gathering at a specified date and place. A special occasion license (per RCW 66.24.380) authorizes the sale of alcoholic beverages at a special occasion on a specified date and place.

 

The applicant/host organization must purchase, serve, and sell the liquor. University policy precludes program participants from providing their own alcoholic beverages.

 

University meetings or other functions may include alcoholic beverages in any room, hall, or area of the University with approval of the appropriate facility scheduler or building manager, approvals under Section 3 or 4, and a license/permit from the Washington State Liquor Control Board. Persons under 21 years of age may attend the function if there are effective safeguards to prevent the consumption of alcoholic beverages by minors. Safeguards can include entry control to admit only invited members and guests, parental control, identification of minors by the applicant/host organization, and/or supervision at the service/sale bar by the applicant/host organization.

 

The steps involved in obtaining both an AUTHORIZATION TO APPLY FOR A BANQUET PERMIT TO SERVE ALCOHOLIC BEVERAGES and a BANQUET PERMIT are posted at http://www.washington.edu/admin/rules/APS/13.09.html. Initiate this permit process through the Production Manager.

 

The following is an overview of the process the required authorization and permit:

1.      Applicant obtains an AUTHORIZATION TO APPLY FOR A BANQUET PERMIT form from Meany Hall Front of House Operations Manager 206-543-2010.

2.      Applicant fills out form, Meany Hall Building Coordinator signs form.

3.      Mail the form to Kristy Carter at Box 351241 at least 2 weeks before the event date. Or, you may drop off the form at the Banquet Permit Service Center in 239M, Gerberding Hall, (206) 543-9233. The service center will sign your form within 24 hours in most cases and, if the event is a week or more away, send it back to the Applicant through campus mail. If the event is less than a week away by the time the service center receives the form, the Applicant will be called when the form is ready for pick up.

4.      Applicant retains the canary copy of the form for their records and sends the green copy to Front of House Operations Manager, Meany Hall, University of Washington, Box 351150, Seattle, WA 98195-1150.

5.      Applicant visits a Washington state liquor store at least three days before event, completes a state BANQUET PERMIT form and submits the two white copies of the signed University’s AUTHORIZATION TO APPLY FOR A BANQUET PERMIT TO SERVE ALCOHOLIC BEVERAGES and a permit fee of $10.00 to the store manager.

6.      Store Manager will sign the BANQUET PERMIT and return one copy to the applicant. This copy becomes the official BANQUET PERMIT.

7.      Applicant posts the BANQUET PERMIT at the location of the alcoholic beverage service in Meany Hall on the event date.

 

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STRIKE

 

Strike is the process of uninstalling the show following the final performance.  Strike usually takes three to four hours to complete.

 

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STUDIO THEATER INFORMATION

 

Theater:  The Theater is a 60-foot by 90-foot “shoe box” theater permanently configured in an end stage configuration. The floor is all one level and is sprung. The walls, floor and ceiling are painted flat black. There is a lighting grid at 25 feet above the floor. There is no fly system.

 

Seating:  The east half of the room includes the risers for 238 seats. The front row is on stage floor level and 8 feet from the edge of the dance floor, and the last row is 10 feet above the floor and 40 feet away.

 

Stage:  The stage area (approximately 60 feet wide and 45 feet deep) is the west half of the room. The floor is surfaced with Harlequin Allegro “portable” dance floor, over hardboard, over a sprung hardwood deck. The “on-stage” area is 44 feet wide and 30 feet deep. All rehearsal studios are marked with centers, quarters, and wings, for these dimensions

 

Draperies:  Basically, there are none. There is no down stage drape (no “act curtain” nor “main drape”), no borders nor overhead masking, no scrim. There is a full width black drape upstage to mask a cyc, if desired, and a crossover path. The lighting booms and lighting grid are fully exposed. Black flats (4 feet wide x 12 feet tall) are available to create 4 wings per side.   These flats have velour covered steel frames, attach to the lighting booms, and are not removable during a show. (As a group, choreographers must come to a consensus concerning whether to use the flats or have exposed booms for the whole show.)

 

Sound: The Sound System (new in 1999) has the following components:

2 speakers, hanging over the stage, with separate amplification, for coverage of audience seating area

2 monitor speakers, at stage level, each with separate amplification, for coverage of stage

1 mixing console (16 input / 4 output, plus monitor/efx sends)

2 Minidisc Player/recorder

1 CD player

1 DAT player/recorder

Microphones with boom stands

Reverberation processors

 

The Dance Program has the following additional equipment, if needed:

1 Minidisc Player/recorder

1 CD player/recorder

1 Cassette player/recorder

1 DAT player/recorder

1 Reel to Reel player/recorder

1 microphone, Shure SM-57

2 microphone, Oktava MK319

2 microphone stand w/ boom

 

Lighting:  The Lighting system (new in 1996) is simple and very flexible. Please discuss special needs with the Production Manager.

 

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