PRODUCTION HANDBOOK
2008-2009 Season
Revised 5/29/2008
[need to
rebuild table of contents]
Current
schedules are available at
http://staff.washington.edu/peterb5/Prod%20Shed/ProdScheds.html
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Dance Program Director................ Betsy
Cooper........... bcoop@u.washington.edu
Artistic Director
Dance Majors Concert..............
MFA Dance Concert................. Jennifer
Salk……….jsalk@u.washington.edu
............................................... Juliet
McMains…….mcmains@u.washington.edu
Production Manager........................ Peter
Bracilano........ peterb5@u.washington.edu
Music Director.................................. Paul
Moore............... paulmo@u.washington.edu
Program Supervisor........................ Risa
Morgan............. risam@u.washington.edu
Fiscal Specialist.............................. Kelly
Canadays........ kcanaday@u.washington.edu
Program
Coordinator……………..Sabine Foster……...sabinef@u.washington.edu
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DANCE
MAJORS CONCERT CHOREOGRAPHER ELEGIBILITY
Dance Majors who have completed a total of three comp courses are eligible to create a piece for the Dance Major Concert. This means Comp I as well as two other Comp courses (Comp II and/or III can be taken out of sequence and may be repeated.
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CREDIT
FOR PEFORMANCE, CREW OR CHOREOGRAPHY
Participation must be in a
Dance Program production: Faculty Dance Concert, Chamber Dance Company,
Dance Majors Concert, MFA Dance Concert, or Dancing in the Digital Domain (3D).
More information about each of these concerts and about DANCE 270 may be found
at the Dance Program Production Home Page at
http://staff.washington.edu/peterb5/index.html
It is not necessary to
register for credit in the same quarter that the production is scheduled.
Credit will be given for work completed in a prior quarter.
Since participation is the essence
of a performance experience, attendance is a minimum requirement for successful
completion of these credits.
Dance 270 A Performance: 1
credit per piece performed.
Participation as a performer
in a Dance Program production: Performers must attend all rehearsals, including
spacing, technical and dress rehearsals, and all performances. Understudies may
also receive credit if they attend all rehearsals, including spacing, technical
and dress rehearsals, and all performances.
Dance 270
A Choreography: 2 credits per
piece produced. Participation as a choreographer in the Dance
Majors Concert.
Dance 270 B Show Crew: 1 credit per production. Participation
as lighting or sound operator, stagehand, or wardrobe assistant for a
Dance Program production. You must attend all technical rehearsals,
dress rehearsals, performances, and strike for one Dance Program production.
Dance 270 B Load-in Crew: 1 credit for 30 hours. Completion of a minimum of
30 hours participating in load-in and/or strike calls of Dance Program
productions. You may need to participate in more than one production to
complete this quantity of hours. You will be expected to keep an accurate
record of hours completed. At the completion of each call, the Instructor or
the Production Manager of the production must initial your time sheet. At the
completion of all 30 hours, the time sheet, indicating all hours worked, must
be submitted to the instructor for credit to be given.
Stage Manager: 2 credits per production; by special arrangement with Production Manager.
This position includes supervision of student Show Crew, and coordination of
all technical production operations, including lighting, sound, scenic,
properties, and costume changes, and other duties as assigned. You must attend
showings, studio rehearsals, all spacing rehearsals, technical rehearsals,
dress rehearsals, performances, and strike for one Dance Program production.
Production Schedules are
electronically posted at http://staff.washington.edu/peterb5/Prod%20Shed/ProdScheds.html
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For the MFA and Dance
Majors concerts auditions will be scheduled in collaboration with the Artistic Director.
A sign-up form for use
at auditions is posted on the web at http://staff.washington.edu/peterb5/Forms/forms.htm
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Undergraduates
may perform in no more than two pieces within a quarter.
Dance
Majors Concert choreographers may perform in only one piece in the Dance Majors
Concert.
Please
enforce the Program policy that performers must attend technique classes
regularly in order to maintain their bodies.
Performers
are not required to participate in load-in or strike. However, attendance is
required as scheduled at spacing and technical rehearsals, and at all dress
rehearsals, and performances. No exceptions.
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Once
you have established your rehearsal times, be sure to note schedule them on the
studio calendars, which are hung next to Studio 265. Advance scheduling (beyond
the posted calendars) may be done with the Program Coordinator.
Because
of sound and vibration concerns, the studios 265 and 266 cannot be used while
any performance is occurring in the Studio Theater. Dates of performance
conflicts will be noted on the studio scheduling calendars posted on bulletin
board near Studio 265.
All
rehearsal studios are marked with centers, quarters, and wings, representing
the dimensions of the performance area on stage.
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Showings are an opportunity to present the work in progress
in a supportive environment. All showings will be scheduled in collaboration
with the Artistic
Director and will take place in
Studio 267.
For the Dance Majors Concert:
Choreographers are required to attend the full
session (presentation and feedback for each piece takes about 10-12 minutes
each).
In the first and second showing the emphasis is on
feedback. In the last showing it will be important for you to show a finished
piece, ready for spacing, tech and performance.
The team of directors will be looking for the
following: The overall structure of your piece is complete (with time to
revise), your dancers perform competently with an awareness for the audience
and the space, your music is set, you show the piece in costume or costume
ideas, you have your props, you articulate lighting ideas.
If necessary the faculty and the team of directors
reserves the right to ask a piece to undergo additional showing and mentoring.
Although we do our best to include all the pieces, working on a piece is not
necessarily a guarantee to be in the concert.
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For Dance Majors Concert:
Faculty and Grad students are available to give
feedback. Mentors are invited to attend the showings. It is the responsibility
of the choreographer to initiate this process. Please take advantage of this
resource.
For MFA / 3D Concert:
Faculty are available to give feedback. Mentors are invited to
attend the showings. It is the responsibility of the choreographer to initiate
this process. Please take advantage of this resource.
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Limited
funds are available for Costumes, Props & Scenery, Lighting, Media, Posters/Postcards,
Programs and Publicity. Consult with the Artistic Director and Production Manager
for more information.
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PR / POSTERS / PROGRAMS / TICKETING
For the MFA and Dance Majors concerts a committee of
choreographers will responsible for creating a PR/Advertising campaign in
collaboration with the Artistic Director.
The
PR/Advertising Committee must meet with the Program Supervisor and Program Coordinator no later than 4 months before the first performance
so that new deadlines, rules, resources, etc can be shared with the group and
we can discuss how to proceed with the PR/Advertising campaign.
For the Dance
Majors Concert 2009 please meet by
the week of 3 December 2008.
For the MFA /
3D Concert 2009 please meet by the
week of 27 January 2009.
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For the MFA and Dance Majors concerts a committee of choreographers
will be responsible for Poster/Postcard design in collaboration with the
Artistic Director.
The Dance Program can provide photographs as
potential images, but design is entirely up to the committee.
The
Poster/Postcard Committee must meet with the Program Supervisor and Program Coordinator no later than 4 months before the first performance so
that new deadlines, rules, resources, etc can be shared with the group and we
can discuss how to proceed with poster/postcard design and production
For the Dance
Majors Concert 2009 please meet by
the week of 3 December 2008.
For the MFA /
3D Concert 2009 please meet by the
week of 27 January 2009.
Typically
the budget will permit the printing and distribution of either a Poster OR
a postcard. Do not assume that you can do both. Please research to cost of
printing AND distributing your idea.
Designers must present a final draft to the Artistic Director
for proofreading prior to placing the order for copies.
We
have had good service at a good price at the
You
will need a budget number to pay for printing, available from the Program Coordinator.
For
Posters, we use Keep Posted poster distribution service. The Program Coordinator
can provide the Purchase Order number that they will need for payment. We typically send 100 posters for
distribution. Please contact Keep Posted
at 206-323-3711 to confirm current pricing, deadlines and drop off location.
The QuickStop Deli at
Postcards
are addressed and shipped by UW Mailing Services. You will need a budget number
to pay for mailing, so please coordinate this with the Program Coordinator.
Give
the master of the poster/postcard to the Program Coordinator.
Poster Specifics
Recommended poster size is 11"x
17"
Poster
Design due at printer 6 weeks before the concert opening date.
For
the Dance Majors Concert 2009: 23 January 2009.
For the MFA / 3D Concert 2009:
16 April 2009.
Print 125 (100 for Keep Posted
distribution, 25 for Program use).
The Poster
must include the following information
[Name of concert]
[List of performance dates & times, w/
day of week]
Studio Theatre at Meany Hall,
Tickets:
General Public $14.00 ($16 for
FDC)
UW Staff, Faculty and Alumni
Assoc. $12.00 ($14 for FDC)
Students & Seniors $10.00
Available in advance at
UW Arts Ticket Office
206-543-4880
For Disability Accommodations contact Disability Services Office
206-543-6450, TTY 206-543-6452,
email: dso@u.washington.edu
[Photo credit]
[Poster design credit]
Postcard Specifics
Discuss the latest requirements for
postcard size and format with the Program Coordinator.
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For the MFA and Dance Majors concerts a committee of
choreographers will be responsible for Program design in collaboration with the
Artistic Director.
The Program
Committee must meet with the Program Supervisor and Program Coordinator no later than 4 months before the first performance
so that new deadlines, rules, resources, etc can be shared with the group and
we can discuss how to proceed with program design and production
For the Dance
Majors Concert 2009 please meet by
the week of 1 December 2008.
For the MFA /
3D Concert 2009 please meet by the
week of 19 January 2009.
Designers must present final drafts to Artistic Director
and Production
Manager for proofreading prior to
placing the order for copies. Make sure each choreographer checks the program
copy for correct information and spelling.
Program is
due at printer 2 weeks before the concert opening date.
For the Dance Majors Concert
2009: 19 February 2009.
For
the MFA / 3D Concert 2009: 7 May 2009.
We
have had good service at a good price at the
You
will need a budget number, available from the Program Coordinator.
Programs
must be delivered to the Dance Program office (262 Meany Hall).
Production Manager will get the finished programs from the Dance
Program office and deliver them to House Management prior to opening night.
Give
the master of the program to the Program Coordinator. Discourage
performers from taking programs until after the concert. More copies can be
made, as long as the master is saved.
Program Specifics
Program
size is 81/2" x 11" or 11”x17” (use both sides,
folded in 1/2) as allowed by budget.
Print
1,200 Seating capacity for the run
is 1142 and cast members and crew will want copies, and some will be archived.
The program
must include the following information:
Title
page: information from poster (without Box Office and
Dates, place, “UW Dance Program presents”, etc.
Program
order:
Choreographer(s),
Music
composer(s),
Music
performer(s),
Designer(s),
Performer(s).
Production
staff (get list from the Production Manager)
Acknowledgements
(don’t forget the Program
Coordinator, Program Supervisor, Program Director, etc.)
The
following audience instructions must, unfortunately, be included in the
program:
“Late
Seating will occur only between pieces”
“Please
turn off, and keep off until the end of the performance, all cell phones, PDAs, cameras, and other electronic devices that make
sounds or have illuminated screens.”
“For the
safety of the performers and in consideration of other audience members and the
intellectual property rights of the creators of this performance, no recording devices of any kind, including audio,
video, and still photography, will be permitted.”
[Upcoming
Dance Program events ]
[Program
design credit]
The
program may include (as cost allows) Bios for Choreographers, Performers, other
contributing artists
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Copyright
law protects all music.
If you
are using any music, recorded or live, from any source, including the Internet,
the composer(s) and performer(s) must be credited in the program.
Composition
is a separate copyright than performance.
Example:
“Hey Jude” by Paul McCartney. Performed by The Beatles.
Example:
Music: Johannes Brahms. Musicians: Asta and Dainius Vaicekonis
The
following excerpts come from http://depts.washington.edu/uwcopy/Using_Copyright/Compilations,_Music,_Images/Music.php.
Please read all of the information at this link for a more complete
understanding of this topic.
Performing
music for any group beyond the normal family circle generally requires a public
performance license. UW has obtained public performance licenses with (many) of
these agencies and faculty, students, and staff may play or perform music
covered by these licenses at UW events without obtaining separate performance
rights permission.
To determine
if your musical selections and performance are covered by the licenses, you'll
need to see if one of the agencies manages the rights for your selections by
checking the online catalogs for BMI,
ASCAP, and SESAC. Once you determine that your
music is covered by one of these agencies, check the licenses to see if your
use is covered. The public performance licenses do not
include digital uses or televised broadcasts. If you intend to use music for
these or other purposes not covered the licenses, or if you wish to use music
that is not in the catalogs of these agencies, you may need to seek permission
to use the work by contacting the composer or recording studio.
There
are separate copyrights for
•
Musical compositions (written music and lyrics)
•
Recordings of performances of compositions (vocal or instrumental)
Standard
industry practice is that songwriters retain the rights to their compositions
(usually the composer and lyricist jointly hold the rights), while recording
studios generally own the rights for the recordings performed by various
artists.
Associations
handle much of music licensing, and many rights may be obtained through blanket
and compulsory licensing schemes. If you are seeking rights to music that is
not licensed through established channels, clearing rights could involve
separate negotiations with song writers, heirs, agents, publishers, recording
studios and/or performing rights agencies.
Dance Program concerts often sell out,
so please remind your dancers, friends, and family to buy tickets in advance.
UW
Arts Ticket Office Policy: Anyone who
buys a ticket must be given a seat regardless of how late they arrive to the
theater. The box office will not oversell tickets, so even if there are empty
seats, only those tickets left in Will Call can be released.
All people who enter the seating area
of the theater during a performance must have a ticket, including
choreographers, performers, faculty, and staff. There is no Standing Room area in this theater, and
no one may stand or sit in the aisles.
Ticket
prices: General Public $14.00 ($16 for FDC)
UW Staff, Faculty and Alumni
Assoc. $12.00 ($14 for FDC)
Students & Seniors $10.00
Tickets
may be purchased in advance at the UW Arts Ticket Office, located on the corner
of
UW Arts Ticket Office Policy: No children five (5)
years old or under will be admitted.
Seating
is festival style, with no assigned seating. If needed, contact the Production Manager
about putting Reserved Seating signs on particular seats.
Complimentary
(“Comp”) Ticket Policy:
Choreographers may receive one (1) complimentary ticket
for each performance (so that they may watch the performance) and may receive,
by request to the Program
Supervisor, an additional two (2) complimentary tickets for any one
performance (or one each for 2 performances).
Each performer may receive two (2) complimentary
tickets for the opening night performance. The Program Supervisor will give each
choreographer a comp request form. Each choreographer will be responsible for
getting their dancers to request their pair of comps. Once the choreographer
has their dancers’ requests, return the request form to the Program Supervisor
who will have the ticket office issue the comps.
All comp tickets will be put into will-call. These
tickets must be in the name of the person picking them up (Ticket Office
rules).
The
comp request form will clearly state the deadline for ticket requests.
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PRODUCTION BUDGETS
The
budget for the concert includes limited funds for costume, scenic, rigging,
prop, music (composing and/or performing), and multimedia production expenses.
Please be aware all expenses that are specifically for your piece must be included
in your budget allotment as determined by the Artistic Director and the Production Manager.
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COSTUMES
Please
remember that the Dance Program does not have a costume shop facility and there
is no wardrobe crew for these concerts
Costumes
purchased by the Program become property of the Program following the concert.
YOU MUST DISCUSS ANY IDEAS THAT INVOLVE
PAYING PEOPLE WITH THE PROGRAM
SUPERVISOR AS SOON AS YOU HAVE THE IDEA. The University’s procedures
for payment for services, including design and construction of costumes, are evolving
and may require considerable lead time. TALK WITH THE PROGRAM SUPERVISOR AND ARTISTIC DIRECTOR
BEFORE YOU DISCUSS PAYMENT WITH ANYONE.
The
Dance program has a small stock of costumes stored in Meany 59L. These may be
used, and altered, only with permission of the Artistic Director. Costume stock
may be viewed by appointment with the Program Coordinator. Costume checkout forms are available from the
Program
Coordinator or the work-study costume stock coordinator.
All
borrowed costumes must be cleaned and returned to storage after the show.
The
All
borrowed costumes must be cleaned and returned after the show.
Cleaning
costs must be included within the amount that you have been budgeted for your
piece.
Choreographers are
responsible for final cleaning and return of borrowed costumes. Receipts for
dry cleaning or other special cleaning will be reimbursed within the budget
limits discussed above.
The UW Drama Costume Shop
recommends the following dry cleaners:
STADIUM
CLEANERS,
VILLAGE
CLEANERS,
During
dress rehearsals and performances, a costume storage rack will be provided
backstage.
Laundry
facilities are available IN Meany Hall for costume maintenance. Please contact
the Production
Manager for scheduling and access.
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COSTUME REIMBURSEMENT POLICY
The Dance Program will pay
up to a budgeted amount for costume expenses for Dance Program concerts. The amount
that you are reimbursed depends on the budget that you are given by the Artistic Director
of the concert. The Dance Program will reimburse up to 100% of that budget
provided the following conditions are met:
You
will only be reimbursed for what you spend (i.e. if your budget is $50 but you
only spend $25, then you will be reimbursed $25)
If
you overspend your budget, the Dance Program will only reimburse you for the
agreed upon amount. You will need to decide which items you wish to be
reimbursed for and submit only those items with receipts.
All
items paid for by the Dance Program become the sole property of the Dance
Program. If you want to keep some or all of the items you have purchased, then
do not submit them for reimbursement.
HOW TO GET REIMBURSED
All reimbursements must go through
the UW Petty Cash office. This office is very strict in what they will accept
as proof of purchase—if receipts are at all confusing, they may refuse to
reimburse. Here are some guidelines on how to avoid confusing receipts:
When the concert is over, collect and launder
or dry clean (as appropriate for the material) all costumes. Bring costumes and
receipts to the Program
Coordinator, who will prepare the paperwork necessary to get your
money—allow 24 hours for prep time.
Take paperwork and student
ID to the UW Petty Cash office (directions and hours will be provided with
paperwork). You will receive cash reimbursement at that time.
If you have any questions or
concerns about this process, see the Program Coordinator in 262 Meany
Hall.
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PROPS, SETS, RIGGING, MULTIMEDIA PRODUCTION
The
budget for this concert does NOT include additional funds for props, sets,
rigging or multimedia production beyond those allocated to you by the Artistic Director
and the Production
Manager. Please discuss any ideas about props, sets, rigging, or
multimedia production with the Artistic Director and the Production Manager
as soon as you have the idea.
Please
remember that the Dance Program does not have a shop facility, that backstage
and storage space is minimal and that this theatre does not have a fly system.
Please keep things simple. Discuss any ideas for props or scenery with the Artistic Director and the Production Manager as soon as you have
the idea.
YOU MUST DISCUSS ANY IDEAS THAT INVOLVE
PAYING PEOPLE WITH THE PROGRAM SUPERVISOR
AS SOON AS YOU HAVE THE IDEA. The University’s procedures for payment for
services, including design and construction of costumes, are evolving and may
require considerable lead time. TALK WITH THE PROGRAM SUPERVISOR
AND ARTISTIC
DIRECTOR BEFORE YOU DISCUSS PAYMENT WITH ANYONE.
Materials
purchased by the Program become property of the Program following the concert.
See COSTUME REIMBURSEMENT POLICY
for procedures for reimbursement.
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The
Lighting Designer will develop the lighting design in collaboration with the
choreographer. You may be requested to create a cue-by-cue synopsis/storyboard
of your lighting ideas, as a tool for developing the lighting design with the
Lighting Designer.
Please
keep the Lighting Designer aware of your rehearsal schedule. During your
rehearsals schedule specific times to show the piece to the Lighting Designer
and discuss lighting ideas.
Tech
time is very limited. Each piece will have between one and one and one half
hour for lighting rehearsal. Keep your lighting ideas simple.
For
more info about the Studio Theatre lighting system, talk with the Production
Manager.
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All
recorded music for the performances will be played on Minidisk. The Production
Manager will need a high quality original or digital copy of you music,
preferably on CD, to dub onto the performance Minidisk.
The
Dance Program has a simple recording facility with Minidisk, CD, DAT, Cassette,
and Reel-to-Reel recording and playback capability. If your master recording is
in some other format please discuss this with the Production Manager.
ProTools is the software available for digital
editing. The Production Manager or Music Director can assist you if your
music involves editing or other manipulation.
Please schedule a time to work on your music as soon as possible.
For
more info about the Studio Theatre sound system, talk with the Production
Manager.
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If
you plan to use live accompaniment, inform the Production Manager
and Artistic Director. Expenses for live
music are part of your budget allocation.
YOU MUST DISCUSS ANY IDEAS THAT INVOLVE
PAYING PEOPLE WITH THE PROGRAM SUPERVISOR
AS SOON AS YOU HAVE THE IDEA. The University’s procedures for payment for
services, including design and construction of costumes, are evolving and may
require considerable lead time. TALK WITH THE PROGRAM SUPERVISOR
AND ARTISTIC
DIRECTOR BEFORE YOU DISCUSS PAYMENT WITH ANYONE.
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The
Dance Program production budgets include funds for professional video recording
of each concert. Typically one or two performances are recorded with two
cameras, as permitted by the budget. The Master tapes and, typically, one
edited version combining both cameras, become property of the Dance Program and
may be copied as desired for choreographer and performer use.
The
camera master tapes and the edited tape are on Mini-DV cassettes. The Dance
Program has equipment for duplicating these tapes and for transfer to DVD or
VHS tape. Choreographers will need to arrange with the Dance Program office for
duplication or transfer for personal or performer use, and will be responsible
for cost of tape used in the making of these copies.
If
you wish to independently videotape or photograph a concert, you must seek
permission, and make special arrangements, with the Production
Manager, in advance.
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The
Dance Program Production Manager is responsible for
scheduling and supervising load-in and running (show) crews for all Dance
Program public performances.
Please
encourage dance majors not performing this quarter to fulfill their production
(crew) requirements by signing up for Dance
270.
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The process of installing lighting, sound, and other
equipment and preparing the theatre for technical and dress rehearsals and
performances. Load-in is scheduled and supervised by the Production Manager.
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A
spacing rehearsal will be scheduled as an appointment on an evening during the
week prior to the Technical Rehearsal. This rehearsal is on stage in the Studio
Theatre with sound, but without lighting, and will be attended by the Lighting
Designer and Stage Manager.
The
intent of this rehearsal is to provide time for the choreographer to work
spacing and entrances and exits. The LD and/or SM may request a run of the
dance to be video taped by them for their use.
This rehearsal will be scheduled with the Production Manager, and will be posted as part of the