A few days before the end of the quarter a list of expired reserve course records for Undergraduate Library Reserve will be prepared. The Reserve Supervisor will go through the list and highlight course records that need to be renewed for the next quarter. Then the list will be divided up among the Access Services Staff. The expectation is that the deprocessing will be completed during the break between quarters.

1. Access the reserve module in Millennium.

2. Select the course you wish to work with.

3. Print your list. If the list has only one item this step is optional.

4. Unlink all items on the list that you are able to find.

5. There will not be a physical item to take off the shelf if the item is a reference book or a link to an electronic reserve page.

6. Do not unlink materials that are on reserve at another library location. (For example - aures, or arres)

7. If you unlink an item that is linked to another course record for the next quarter or for the current quarter, you will get a message calling your attention to this, and asking if you want to proceed. If the item is linked to a course for the next quarter you should only unlink the item from the expiring course. Leave the item stickered and on reserve.

8. Place searches on the items that you are not able to find. To place a search you place a hold on the item with your internal card. Place a hold AND change the status to missing. Put in a hold note saying 'was on ougl reserve/return to owning location' or 'return to professor'. Unlink the item from the course. When you have unlinked all materials you will get a message saying 'There are no items attached to this course, do you want to delete it?' The answer should be yes.

9. Take stickers off all material. Check in all items.

10. Put OUGL owned material in order on a truck to be shelved. Put books from other branches on the mail shelves with appropriate flags.

11. Personal copies should be mailed back to professors with a form letter. Take reserve stickers off of personal copies before mailing. Notify professor if any items are missing.

12. Personal copies should be mailed back to professors with a form letter.

13. Locate the paper reserve list in the cabinet. Staple your printout to it, and file the list with the inactive reserve lists. Notify the Access Services Manager if you have questions about any deprocessing issue. If you did not make a printout, note the date that the course was cleared on the colored tag attached to the reserve list. Any missing items should also be noted.