Transfer between "UW Deskmail" and "UW Exchange"
Transferring messages between "UW Deskmail" and "UW Exchange" seems to
be a common task. People may want to do this when they start
Exchange, or when they leave, or at almost any time to create or access
"archive" of messages using the UW Deskmail storage space. A
variety of tools
may be used, the most common being MS Outlook. Since you usually
have Outlook already configured to access your UW Exchange space you
just need to add an IMAP "account" for access to your UW Deskmail
and it works fine (if you remember to move MESSAGES and NOT "folders").
with Web Alpine
However, there may be occasions when you don't have access to MS
Outlook. The Outlook Web Access client won't be able to reach message
stores other than your Exchange account, so that's not an answer.
As a "minimalist" exercise, it IS possible to transfer messages using
nothing but "Web Alpine" (a working Web browser and Internet
connection, of course). Using Web Alpine also has the advantage that
all the "heavy lifting" occurs between servers on the UW network,
unlike using a "rich" desktop client (like Outlook or Thunderbird) the
messages do NOT have to be copied first to your computer, then to the
target folder, moving them TWICE over what may be a (relatively) slow
Let's consider the case of copying the messages from a folder on UW
Exchange to a folder on UW Deskmail (nothing up my sleeves...):
1. Open Web Alpine, using the usual URL http://alpine.washington.edu,
login and open your Inbox, to see a page similar to the image below
2. To add a "folder collection" to Web Alpine that accesses your
folders on UW Exchange -
- select "Settings" (near top/right, next to "Help")
- open additional "Advanced Settings" with the "plus" sign next to
"Advanced Settings" (left side)
- select "Folders" from that list to see a page similar to the
3. Select "Add" to bring up a panel similar to the image below
In this panel enter:
UW Exchange (though it can be anything you like)
Security (pop-up list): SSL
User: your UW NetID
then select "Add" and (IMPORTANT) "Save Settings" to complete
4. To create a new folder (on Deskmail) to receive the copies, we'll
name it "copied-from-Exchange" -
- select "Back to Inbox" (top of left side)
- select "View/Manage Folders" (bottom of left side)
- select the "Deskmail Folders"
- select "New Folder" (top/left of list) to bring up a display
similar to that below
enter the desired name for the new folder (we've used
"copied-from-Exchange"), and select "New Folder" to complete
5. To open the folder (on UW Exchange) that will be the source of the
messages to be copied -
- select "View/Manage Folders"
- this time (IMPORTANT) select the "UW Exchange" folder collection
- open it to display a list of those folders
- select and open the desired folder (we've used "made-by-OWA") to
display a page similar to the image below
6. Next select some (or all) of the messages in this folder. IMPORTANT
- to select ALL the messages in the folder you must use the "Select
All" command from the "More Actions" tab (middle of the command bar).
Otherwise, you may select all the VISIBLE messages (but not ALL the
messages in the folder).
7. With the desired messages selected -
- click on the "Move" command tab and select the "Copy" command
that appears below it
(it is ALWAYS safer to copy, verify, then delete, rather than "move"...)
- select, just to the right of that, the "to Folder" drop down to
select the target folder.
The folder SHOULD be in the list of recently used folders if it was
just created, but, if not, find the "More Folders" option at the bottom
of the list.
The copy happens...
It is good practice to open the target folder and verify the content is
as expected, the message count can be a useful "cross check". It may be
the case that the LAST message in a set is not always copied. If
so, select JUST that message and copy it again. Once you've verified
the copy is complete, you may delete the source folder, but that action
may be safer in your usual Exchange client (Outlook or "OWA").
Repeat as needed for additional folders. The process in the
reverse direction is entirely parallel, but left as an "exercise for
the reader".... :-)