EXPECTATIONS: 1) Length of employment and re-hire Your employment status at Natural Sciences is contractual for the current quarter and contingent upon your ability to consistently meet your work schedule from start to end of the current quarter. During your employment, your re-hire status and work reference will be evaluated, based on the following: the quality and quantity of your work, your attendance, your work attitude, and your ability to carry out your duties both independently and as a member of a team working toward the service goals of the UW Libraries. Your eligibility for re-hire during subsequent quarters will also be based on available work hours, the current workload, and on the student budget for Natural Sciences. Upon initial hiring, we ask that student assistants commit to two consecutive quarters of employment in order to justify the amount of training involved. After that, continued employment is optional at the request of the student employee. Re-hire (at any time) is at the discretion of the Student Supervisor, based upon the considerations mentioned above. 2)
Ending employment If
you plan to end your employment, please give two weeks notice. You must
also make arrangements with Libraries Administration for the pickup or mailing of
your last paycheck. 3)
Your schedule Schedules
are assigned on a quarter-by-quarter basis.
It is your responsibility to work all of your regularly scheduled shifts
at all times that the library is scheduled to be open, including finals week and periods of inclement weather (such as snow). Each quarter during the first week of classes, every effort will be made to solve work
schedule conflicts due to changes in your class schedule. Holiday
hours will be assigned on a volunteer basis, though you may be called upon
to work your normal day of the week if it falls on a holiday and there are no volunteers. Signing up for hours during interim periods and Summer Quarter is optional. Any exceptions to your schedule must be
approved in advance by your supervisor. 4)
Your hours While
you are enrolled in classes during any given quarter, your work hours should be
within the range of 10-19.5 hrs per week.
If you are not taking classes during Summer Quarter or interim periods,
you are eligible to work up to 40 hrs/week, depending upon the work load and
the student budget for Natural Sciences.
If you should work between 20-40 hrs/week, social security taxes will be
deducted from your paycheck. In
addition, you are eligible to work as a student assistant for the UW Libraries
for up to one quarter after graduation. 5)
Break & lunch/dinner You
are entitled to 15 minutes paid break for every four-hour period that you
work. This break will be written into
your duty schedule. If you wish to
change the time, you must have the approval of your shift supervisor. You may not use this break to make up time
or leave early. If you work six hours
or more in a row, you will be strongly encouraged to take a half-hour or full
hour lunch or dinner break, which will be unpaid. 6)
Taking time off Taking
time out from your work shift, for whatever reason, must be approved by your
supervisor. Absence from the job
without approval, or the deliberate mis-representation of your hours on your
time sheet, is grounds for dismissal. 7)
Punctuality You
must arrive on time for your scheduled work hours. Showing up late two times without prior notice and supervisor
approval is grounds for dismissal.
Only health or safety-related emergencies are excepted from this policy. 8)
Illness If
you are ill and cannot work, you must give at
least two hours notice before your shift begins on weekdays. Same-afternoon notice is expected for evening and closing shifts. Prior-day notice is expected for illness on weekends or holidays (due to lack of available staff). For work schedules involving weekday opening, notice must be given
prior to 7:30 a.m. (the opening hour). You
must call in on a daily basis if
your illness persists, unless you have made other arrangements with your
supervisor. 9)
Substitutions All
schedule changes, including substitutions or changes in duties, must be
approved in advance by a supervisor.
You may be required to have another NSL student assistant work for you
in absences other than illness. If you
cannot find a substitute when required, you must either work your shift or
have a supervisor’s approval to take the time off. Substitutions should be arranged on an occasional basis only. 10)
Time sheets It
is your responsibility to fill out your time sheets completely, accurately, and
legibly each time you work. Be sure to sign your
time sheet.
Your paycheck is based upon your
time sheet, and inaccurate or incomplete time sheets may directly affect
the amount or issuance of your paycheck.
Do not fill out your work hours ahead of time. Follow your supervisor’s direction for recording hours, and
initial any changes you make to the hours recorded. Your supervisor will initial any changes that she makes. 11)
Conduct UW
Libraries employees are expected to conduct themselves in a thoughtful,
professional manner, and maintain a work environment that promotes quality
service to users, cooperation among staff, and a teamwork approach to carrying
out tasks and solving problems. In
addition, you should respect the rights and diversity of others, especially
since you will be working within a diverse community of library staff and
users. 12)
Worktime Activities While
on the job, you should not engage in activities that detract from your ability
to carry out your duties, such as visiting with friends or making personal
phone calls. Studying for
classes or reading for personal gain during work hours is permissable only when you are assigned circulation desk time, and all priority work has been completed. While on work time, student assistants are subject to the same rules as staff regarding use of office equipment, which is not to be used for personal gain. 13)
Communication It
is expected that you will read both written and electronic communications from
NSL staff on a regular basis, and respond to notes, e-mail and other queries in
a timely manner, as required. Check the
student assignment schedule each day you report to work in case there are
temporary changes in your duties.
Also, notify your supervisor if there are any conflicts or problems
regarding your assigned duties. Good communication is essential to an
effective work environment. If you
should have a concern or problem with any aspect of your job, you will be
relied upon to call it to the attention of your supervisor. If you have a problem working with another
student or staff member in the library, you should bring it either to the
attention of your supervisor, or to another staff member with whom you are
comfortable speaking. SCHEDULE: Whenever
calling in to report schedule difficulties (illness or lateness), always ask to
speak to your supervisor. If you cannot
speak with your supervisor, ask to speak with the next staff person in the
communication tree as directed. In all
cases, know the name of the staff member that you speak with. Natural
Sciences Library -- Circulation Student Employee Communication Tree: Chery
Kinnick Student Supervisor Kay
Douglas Evening/Circulation Technician Lead Patty
Carey Assistant Head
Librarian Nancy
Blase Head Librarian &
other staff as necessary UNIVERSITY HOLIDAYS: *
Library is: New
Year's January
1 CLOSED Martin
Luther King Jr. Day January (3rd
Mon. of the month) OPEN Presidents'
Day February
(3rd Mon. of the month) OPEN Memorial
Day May (last
Mon. of the month) OPEN Independence
Day July 4 CLOSED Labor
Day September
(1st Mon. of the month) CLOSED Veteran’s
Day November 11 OPEN Thanksgiving
Day November (last
Thurs. of the month) CLOSED Day
after Thanksgiving November
(last Fri. of the month) OPEN Christmas
Day December 25 CLOSED * Holiday open hours may not
be the same hours as are regularly scheduled for that day of the week. When a holiday falls on a weekend, it is
usually observed on the closest weekday; open hours vary depending upon the
holiday. Watch for e-mail from your
supervisor as a holiday approaches. Last updated:
08 February 2001 
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